Job Description

Your Opportunity:

The Medical Physics Department at the Cross Cancer Institute is looking for a highly skilled, conscientious, self-motivated individual who thrives in a collaborative team-based work environment. Medical Physics is a large vibrant department with clinical, academic/teaching, service and research responsibilities. This team member contributes to the efficiency and effectiveness of the department by accurately performing diverse and complex administrative tasks in a confidential, responsible and professional manner. It requires good communication, above average computer skills, and a commitment to the AHS core values of compassion, accountability, respect, excellence and safety. Responsibilities include: Recording, transcribing, distributing minutes for weekly department staff meetings, and other meetings as required. Performing reception and switchboard duties for the Medical Physics Department, including triaging incoming calls and appropriately managing urgent requests for clinical Medical Physics assistance. Arranging virtual and in-person meetings, presentations and events, and coordinating required resources. As necessary, prepares and distributes related documentation, notices and advertising. Creating, maintaining and updating a variety of databases, reference materials, records, files and departmental resources. Composing, formatting, editing and/or creating correspondence, reports, notices, meeting agendas and minutes, spreadsheets, posters and other documents. Maintaining a variety of office equipment, assisting and training users as necessary. Other supportive tasks that contribute to the general efficiency of the office such as maintaining stationery supplies, submitting facility work requests, filing, petty cash, reconciling financial information, photocopying, distributing mail.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Medical Physics
• Primary Location: Cross Cancer Institute
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 13-SEP-2023
• Employee Class: Regular Full Time
• Date Available: 10-OCT-2023
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education. Additional Required Qualifications:

Must be able to work independently and as a reliable team member. Must be conscientious, accurate, and possess a strong work ethic and good judgement. Well organized, able to prioritize workflow, and manage changing priorities despite numerous interruptions. Excellent interpersonal and communication (verbal, written, listening) skills. Able to work effectively with all members of multidisciplinary healthcare and scientific teams. Preferred Qualifications:

Experience in healthcare is an asset. Experience with SharePoint, PowerPoint and/or updating web pages an asset. Experience taking minutes at meetings dealing with technical issues desirable.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

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Communities. Together.

We\'re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it\'s about putting patients\' and families\' experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Alberta Health Services