Job Description

Your Opportunity:
The Department of Obstetrics & Gynecology is seeking a highly organized and detail-oriented Administrative Support IV to advance the department's academic, research, and clinical mission. This role is ideal for an experienced academic administrator who enjoys combining communication, design, and coordination in a dynamic and collegial environment. You will lead the creation of the department's weekly digital newsletter and annual report, transforming academic and clinical accomplishments into engaging, professional communications that highlight the department's impact. Working closely with faculty and leadership, you'll gather content, design layouts, and produce final publications using tools such as MailChimp and Adobe Creative Suite. Beyond communications, you'll support the academic life of the department by managing faculty CVs, copy editing manuscripts, and preparing research productivity reports, ensuring all materials meet institutional and publication standards. The position also coordinates external vendors-including photography, printing, and AV services-and oversees invoice processing through AHS and University of Calgary systems. This is an excellent opportunity for someone who values precision, professionalism, and collaboration, and who takes pride in producing high-quality academic and visual materials. Your work will directly contribute to showcasing the department's excellence in research, education, and patient care.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Obstetrics and Gynecology
• Primary Location: Foothills Medical Centre
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 17-NOV-2025
• Employee Class: Regular Full Time
• Date Available: 27-NOV-2025
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Other
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:
Some post-secondary education. Additional Required Qualifications:
A bachelor's degree, or higher. 3 years or more experience in a healthcare and/or academic setting. Superior proficiency in Microsoft Outlook, Word, and PowerPoint is required. Experience with website management (Drupal, WordPress) and reference management tools (e.g., Mendeley) is an advantage. Applicants must include samples of previous newsletter, report, or design work demonstrating both creative and professional communication skills. Applicants are encouraged to include examples of previous academic or communications projects that demonstrate strong writing, editing, and design skills. Preferred Qualifications:
Outstanding communication, writing, and graphic design skills with proven experience producing professional newsletters and reports. Strong command of Adobe Creative Suite, distribution software such as MailChimp, and Microsoft Office. Experience with academic editing, CV management, and reference formatting preferred. Skilled in coordinating external vendors and managing invoices.

Skills Required