Job Description

Your Opportunity:
The Department of Pediatrics has two openings for one year temporary administrative support in the sections of Oncology and Gastroenterology. The incumbents will be responsible for providing professional administrative support to 3-5 academic physicians including the coordination and management of daily activities, research admin, medical education, and administrative or medical leadership commitments. To function effectively in the role, the incumbents should have a comprehensive understanding of the operations of both Alberta Health Services and the University of Calgary, Cumming School of Medicine. Experience in the areas of medical education and/or research would be beneficial. The successful candidates will be proactive, self-directed, and able to work as part of a cohesive team. Sound judgment, tact, creativity, and initiative are required to balance a mix of regular, recurring tasks and larger projects or initiatives. These roles are often the first point of contact for both internal and external stakeholders, and professionalism is paramount in representing the Department, Section, and Physicians. Regular hours for this position are 08:00-4:15 Mon-Fri. Current hybrid work option - 4 days/Onsite 1 day/WFH. Please note this posting will be used to fill 2 vacancies.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification:

Administrative Support IV

Union:

AUPE GSS

Unit and Program:

Department of Pediatrics

Primary Location:

Alberta Children's Hospital

Location Details:

Eligible to work hybrid (on/off site) within Alberta

Multi-Site:

Not Applicable

FTE:

1.00

Posting End Date:

22-JUL-2025

Temporary Employee Class:

Temp F/T Benefits

Date Available:

18-AUG-2025

Temporary End Date:

31-AUG-2026

Hours per Shift:

7.75

Length of Shift in weeks:

2

Shifts per cycle:

10

Shift Pattern:

Days

Days Off:

Saturday/Sunday

Minimum Salary:

$26.07

Maximum Salary:

$31.68

Vehicle Requirement:

Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

Equivalent experience of 3 years at an intermediate administrative level. Attention to detail, accuracy, and time management - testing will be completed to confirm. Strong communication skills. Minimum intermediate competency in Microsoft Office, including Excel (testing will be completed to confirm). Previous experience with calendar management, minute-taking, and creating agendas. Demonstrated ability to handle confidential information with appropriate tact and diplomacy. Previous experience with basic accounting and managing expenses. Must be able to lift and carry up 25 lbs. To ensure your skills and qualifications are considered, please attach a resume and cover letter with your application.

Preferred Qualifications:

2 years of full-time experience in an intermediate administrative capacity in a health care setting. 2 years of experience managing calendars, minute-taking, and creating agendas. Previous event or conference planning experience. Previous scheduling experience (health care scheduling preferred). Previous experience with Regional On-Call Applications (ROCA). Medical Terminology. University of Calgary Research administration and accounting experience preferred.