Job Description

Your Opportunity:

The Administrative Support IV position provides administrative support to assigned oncologists in the Department of Oncology for their clinical, academic, administrative, education, and research duties. The role requires effective communication on behalf of the physicians with patients, staff, and the public. The clinical administrative support component involves completing insurance forms, prescription requests, other documentation, and coordination of virtual appointments. The academic administrative support component includes preparation of CVs, annual reports, grant applications, processing university finances, and other related tasks. Other responsibilities include answering and responding to telephone calls, triaging patient calls to the appropriate area, composing a variety of correspondence (scientific material and transcribing reports), meeting coordination and minute taking, calendar management, educational and clinical round coordination, travel coordination, providing coverage for colleagues and the front desk as required, learning various workflows within the department, navigating and performing various workflows in Connect Care, and completing assigned projects and other duties as needed. The ideal candidate must possess exceptional judgement, organizational skills, and adeptness in both independent and collaborative work. They must be proficient in adapting to workload changes, exercising initiative with consistent attention to detail, and thrive in a complex and fast-paced work environment.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Department of Oncology
• Primary Location: Tom Baker Cancer Centre
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 14-DEC-2023
• Employee Class: Regular Full Time
• Date Available: 08-JAN-2024
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education. Additional Required Qualifications:

The candidate will have a minimum of three (3) years of related and progressive administrative experience within an acute care and academic medical setting. This experience must include direct support of multiple physicians, with relevant experience in physician academic, administrative, research, education, clinical and surgical practice support. The candidate must have completed (or in progress of completing) a course(s) in medical terminology, be able to type 60-70 words per minute, and have proficient skills using Connect Care and Microsoft Office applications. They must have strong written and oral communication skills, organizational skills, and be self-motivated requiring minimal supervision. The candidate must have the ability to think critically, problem-solve, and work under pressure while managing competing and changing priorities. They must exercise professionalism, good judgement, tact, and discretion when dealing with highly sensitive and confidential matters. To ensure your skills and qualifications are considered, please attach a resume with your application. Preferred Qualifications:

Experience with Connect Care surgical workflows, experience with Netcare, courses in professional writing and communication, experience with AHS and U of C financial and academic systems.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We\'re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it\'s about putting patients\' and families\' experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Alberta Health Services