Job Description

Your Opportunity:

This Administrative Support IV position provides administrative support to 3-5 academic physicians within the Department of Pediatrics at the Alberta Children\'s Hospital. This position is responsible for supporting the coordination and management of the daily activities of the physicians while managing multiple priorities in a dynamic environment characterized by frequent interruptions. In order to function effectively and be successful in this role, the incumbent should have a comprehensive understanding of the operations of Alberta Health Services and the University of Calgary - Cumming School of Medicine. The incumbent will work with minimal supervision to complete tasks where considerable judgment, tact, creativity and initiative are required in resolving issues. The ideal candidate is a proactive problem solver with strong communication skills, who works well independently and as part of a team. Must competently handle changing priorities within tight deadlines. Professionalism is paramount in representing the Physicians/Division/Department/Region or University to both internal and external stakeholders. The hours of this position are Monday-Friday, 8:00 am - 4:15 pm.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Department of Pediatrics
• Primary Location: Alberta Children\'s Hospital
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 01-SEP-2023
• Employee Class: Regular Full Time
• Date Available: 15-SEP-2023
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education. Additional Required Qualifications:

Equivalent experience of 3 years at an intermediate administrative level may be considered. Attention to detail, accuracy, and time management skills - testing will be completed to confirm. Strong communication skills. Minimum Intermediate competency in Microsoft Office Suite - testing will be completed to confirm. 40-50 wpm typing, testing will be completed to confirm. Previous experience with calendar management, minute taking, and creating agendas required; (2 years preferred). Demonstrated ability to handle sensitive/confidential information with appropriate judgment and discretion. Previous experience with basic accounting and managing expenses; experience with Research & Trust accounting through U of C preferred. Previous event planning experience. To ensure your skills and qualifications are considered, please attach a resume and cover letter with your application. Preferred Qualifications:

2 years of full-time experience in an intermediate administrative capacity in a Health Care setting. Previous experience with scheduling and/or Regional on Call (ROCA). Experience with U of C processes and programs (e.g., R&T accounting, PeopleSoft). Experience supporting Academic Physicians, Physician Investigators, or Physician Leaders. Medical terminology.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We\'re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it\'s about putting patients\' and families\' experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Alberta Health Services