Job Description

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Your Opportunity:

We are seeking an experienced Administrative Assistant professional to join the Logistics portfolio within the Community Services team in Calgary. This position provides advanced specialized assistant and administrative support to the Director, of Provincial Logistics and the Medical Director APL, South Sector as well as the broader Logistics team. Working with a high level of independence and minimal direction you will utilize your initiative, discretion, and professionalism in this fast-paced environment. Here you'll have the opportunity to manage multiple executive-level calendars, arrange and schedule meetings, prepare and distribute meeting agendas, take meeting minutes, and track action items. You'll create, document, and maintain general correspondence, memos, spreadsheets, presentations, reports, schedules and timekeeping records accurately and efficiently. Regular responsibilities include records management, timekeeping, managing submissions for updates to the schedule/timesheets, and overseeing overall accuracy for both directors and the logistics department and assist with team event planning. This position requires you to be professional and ethical responsibility to protect privacy, use confidential information appropriately, and maintain the confidentiality and security of all information. Your organizational, communication, customer service, problem solving, conflict resolution, critical thinking, and interpersonal skills will help you succeed as you respond to operational inquiries, troubleshoot issues, and ensure communication flows smoothly between internal and external stakeholders. Your attention to detail and ability to manage multiple priorities will be key to your success in this role. This position works Monday-Friday, 0730-1615 at the Diagnostic Scientific Centre and Foothills Medical Centre.

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Description:

As an Administrative Support IV, you will performed advanced administrative or specialized tasks to support complex procedures, practices and initiatives within a department or program.


Classification: Administrative Support IV Union: HSAA OFFICE CLERICAL Unit and Program: Specimen Procurement and Dispatch Primary Location: Diagnostic Scientific Centre Location Details: As Per Location Multi-Site: Multisite FTE: 1.00 Posting End Date: 11-AUG-2025 Temporary Employee Class: Temp F/T Benefits Date Available: 08-SEP-2025 Temporary End Date: 07-SEP-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $26.07 Maximum Salary: $31.68 Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. course(s) in office of business administration, medical office assistant).

Additional Required Qualifications:

Minimum 3 years' experience working with Microsoft Outlook, Word and Excel in the last 5 years. Minimum 5 years' experience as an Administrative Assistant or Executive Assistant in the last 10 years.

Preferred Qualifications:

As Required.



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Please note:

All postings close at 23:59 MT of the posting end date indicated.



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Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with APL.