Job Description

ADMINISTRATIVE SUPPORT III

DEPARTMENT OF MUSIC, FACULTY OF FINE ARTS AND COMMUNICATIONS

Competition No.

25.12.359

CATEGORY

SALARY

CLOSING DATE

Full-Time Replacement Term (35 hours per week) MSU Band C (Steps 1-8): $23.550 - $34.245 per hour. $42,861 - $62,327 per annum (Based on 35 hours per week). December 21, 2025

About Us

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MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Metis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.



Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity

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MacEwan University is seeking an Administrative Support III for a 21-month full-time replacement term opportunity with the Faculty of Fine Arts and Communications.


This position exists to provide administrative support to the Faculty of Fine Arts and Communications, primarily for the Department of Music. The position is part of a small team of administrative staff who provide support services for the faculty.


Key responsibilities include:

Providing administrative support for the Department of Music, including preparing routine communications, monitoring and responding to email; preparing and reviewing a variety of departmental documents; pulling queries and reports from PeopleSoft to support decision making; managing distribution lists (students, faculty, external); maintaining, organizing, and archiving files; and communicating on behalf of the Chair and other department members; Performing season-specific tasks, including preparing documents to hire casual employees and contractors; processing payments; ordering textbooks and other supplies; requesting keys for faculty/staff; tracking enrollment in classes; assisting with preparation for concerts, performances, juries, and other program events; assisting with Open House and information sessions; and Providing administrative and logistical support for department meetings and events as needed, including ordering signage and other printed materials; scheduling meetings; assembling agendas; booking meeting spaces, accommodation, parking, and travel; preparing and distributing itineraries; and taking minutes.

SKILLS

You will have:

Proficiency in general office duties; Proficiency in business software (Microsoft Office Suite, Google Suite); proficiency with PeopleSoft is considered an asset; The ability to communicate effectively verbally; The ability to work independently, prioritize tasks, and complete them on time; Excellent organizational skills and attention to detail; Critical thinking skills and good judgement; An openness to new technology and processes; The ability to work in a professional manner with a wide range of people and roles; Proficient grammar, writing, and proofreading skills; and Proficient interpersonal, communication, organization, and problem-solving skills.

QUALIFICATIONS

A minimum of an Administrative Assistant diploma or other post-secondary education. A minimum of 3 years of administrative experience Experience working in the post-secondary sector would be considered an asset. An equivalent combination of education and experience may be considered.

BENEFITS

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

Competitive base pay Generous vacation time Voluntary Participation in Local Authorities Pension Plan (LAPP) Flexible benefits package Continuous learning culture * Opportunities for career growth