Job Description

Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you\xe2\x80\x99re bringing this purpose to life alongside a passionate community of experts. Feel empowered to learn and grow while being valued for who you are\xe2\x80\x93 here, diversity is a strength. You have our commitment to support you in reaching your goals with tools, opportunities, and flexibility. It\xe2\x80\x99s our employee promise. Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions. Read on to see how you can shape the future, win as a team, and grow with us. About the role We\xe2\x80\x99re looking for an Administrative Support to join our growing team for a 12 Month Contract! As an Administrative Support in our Facilities West Department, you will be responsible for the day-to-day facilities and administrative duties for maintaining a clean & organized workplace. Tasks will be completed in a time efficient manner with appropriate communication including escalating any building-related items to staff and/or management at the local regional office, This role reports directly to the Facilities Manager. This position does require the successful candidate to work in office 5 days a week (Monday-Friday), 35 hours a week, based out of our downtown Calgary Office location.
You Will:

• Effectively deliver facility services as it relates to both day-to-day activities and project based tasks.
• Respond to requests and issues regarding building and/or furniture as reported by local regional staff and management.
• Organize and coordinate security cards, building requirements, liaising with security.
• Work in Oracle to process & reconcile invoices and spreadsheets.
• Assist in office moves, furniture reconfigures and special projects as required.
• Work closely with the Office Services team.
• Support general business operations by providing various administrative support activities as a generalist or in a combination of Disciplines in the Administrative Services Function.

Skills/Qualifications:

• Minimum of 1 year experience in a similar role or customer service based function
• Must be able to work outside of core business hours as needed
• Flexible and able adjust to the changing business needs
• Strong attention to detail and able to raise concerns before they become issues
• Exceptional customer service and interpersonal skills
• Strong verbal and written communication skills
• Proficient in Microsoft Office Suite (Excel, Word, Office) and able to navigate multiple systems
• Knowledge and experience using Oracle is an asset
• No Canadian work experience required however must be eligible to work in Canada.

#LI-OnSite What we offer Working here means you\'ll be empowered to be and do your best every day. Here is some of what you can expect as a temporary member of our team:

• Inspiring leaders and colleagues who will lift you up and help you grow
• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities.
• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard. If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We\xe2\x80\x99ll work with you to meet your needs. Click here to review other important information about the hiring process, including background checks, internal candidates, and eligibility to work in Canada. If you are an employee of Intact or belairdirect, please apply for this role on Contact People.