Job Description

POSTION:

Administrative Support, Cultural Tourism (Mi'kmawitasik)

LOCATION:

Millbrook or Eskasoni, Nova Scotia

CLOSING DATE:

August 10, 2025

JOB SUMMARY

Kwilmu'kw Maw-klusuaqn Negotiation Office (KMK) supports the Assembly of Nova Scotia Mi'kmaw Chiefs (Assembly) in negotiation and consultation processes and engages Nova Scotia Mi'kmaw communities on the best ways to implement our collective Aboriginal and Treaty Rights. KMK is seeking an Administrative Assistant, Cultural Tourism (Mi'kmawitasik) to assist with this important work.

Reporting to the Cultural Tourism Project Manager, Administrative Support, Cultural Tourism (Mi'kmawitasik) plays a vital part in ensuring the smooth operation of all administrative aspects related to the Cultural Tourism file. This will range from coordinating meetings and preparing agendas to managing communications and maintaining accurate records. The Administrative Support role will be the backbone of the team, supporting day-to-day efficiency.

DUTIES AND RESPONSIBILTIES

Coordinate and schedule meetings, events, and logistics including booking venues, accommodations, and catering services. Prepare and distribute meeting materials such as agendas, binders, and minutes; accurately record and transcribe discussions. Manage calendars and shared drives, track action items, and maintain organized documentation across Cultural Tourism files. Respond to general inquiries via phone, email, or in-person, and direct communications to appropriate team members. Submit monthly reports, process cheque requests for meeting participants, and ensure timely follow-up on administrative tasks. Stay informed on committee activities to support accurate minute-taking and provide occasional administrative support across KMK as needed.

QUALIFICATIONS

High-school education, GED, or equivalent Certificate or diploma in Office Administration, related training, or coursework is an asset 1-2 years of prior administrative experience and/or minute-taking preferred Excellent computer skills including experience using Microsoft Suite Excellent time management and organizational skills Superior verbal and written communication skills Ability to uphold a strict level of confidentiality and discretion. Prior experience working with Mi'kmaw and/or Indigenous communities and organizations is an asset

CONDITIONS OF EMPLOYMENT

Must hold and maintain a valid NS driver's license. Travel throughout Nova Scotia will be required. Potential for occasional work on weekends or evenings.

Applications will not be accepted without a cover letter and resume.

Applications must be received by 11:59pm on the closing date.

Kwilmu'kw Maw-klusuaqn hires on the basis of merit and is committed to employment equity. We encourage all qualified persons to apply; however, qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preference policy of the Canadian Human Rights Commission.

Please note that only those selected for further consideration will be contacted.

Job Type: Full-time

Benefits:

Dental care Extended health care Paid time off Vision care
Work Location: Hybrid remote in Millbrook, NS

Application deadline: 2025-08-10