Job Description

A workplace powered by you



At BC Hydro, we're working towards creating a cleaner and more sustainable future for all British Columbians and need


people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,


inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,


and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers


and one of Canada's Best Diversity Employers.




We invite you to join us as we build an even cleaner B.C. We welcome applications from all qualified job seekers. If you're a


person with a disability, please let us know by emailing RecruitmentHelp@bchydro.com, as adjustments can be made to


help support you in your application process.





Administrative Support Assistant



Number of positions: 1 Job Location: Surrey Trades Training Centre



Employment type: Temporary Region: Lower Mainland



Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid



Annual salary: $ 52,700.00 - 57,800.00


What you'll do



Provides administrative support functions to the Business Unit/Area Manager by:




• Preparing various statistical reports (such as monthly activity reports, customer complaints, safety variances, etc.) by

compiling data from various sources, identifying and obtaining missing information, resolving discrepancies and


consolidating information into a summary report;




• Preparing statistical summaries and providing written narratives of reports;



• Maintaining records of related area's performances using various software packages, creating new formats as required;



• Preparing a variety of graphical material for ad-hoc presentations;



• May perform desktop publishing and graphical support for the preparation and updating of materials to desktop and web

publishing standards;




• May create and/or revise/edit Forms and Word templates uploading to intranet/LAN as required.



• Co-ordinating meetings, presentations, sessions for Area Manager by arranging participant's availability, facilities,

equipment, etc., arranging travel and accommodation as required;




• Preparing and administering the Local Work Contract and/or tender process;



• Checks the accuracy of and reconciles Local Purchases and Purchase Orders, resolving any discrepancies; stamps and

assigns appropriate account codes, processing invoice for payment; prepares purchase requisitions for approval.




• Performs a full range of clerical duties related to the administration of the related office including preparing employee

documents such as staff reports, changes of status, requisitions for help, terminations, etc. and following up to ensure


necessary action is taken.




• Documenting new employees as required and ensuring induction of new employee orientation is taken, responding to

complaint calls from the public and/or referring callers to the appropriate party.




• Receiving, checking and reconciling a variety of computer printouts and statements, such as cost control statements,

general and Local Work Orders etc.




• Assisting the Manager in the development of the budget and review of variance reports, processing expense claims,

accounts payable documents, maintaining PSSP training, manuals and related documentation and maintaining a petty cash


fund.




• Communicates, coordinates and corresponds with major customers and upper level management personnel to handle

material of an administrative nature.



• Performs a variety of administrative duties related to employee training and development of the related office; processes

Employee Development Plans; coordinates and tracks employee training in relation to development plans and arranges for


employees to attend required courses.




• May provide work leadership to and perform the same duties as lower level employees in the Admin/Clerical stream.



• Performs a variety of word processing functions for the Business Unit/Area Manager and other related management staff

by composing correspondence for signature of the Manager, preparing a variety of material on computerized word


processing equipment, setting up and maintaining the office clerical systems and processing incoming and outgoing mail.




• May be required to perform a variety of administrative tasks related to safety and WorkSafeBC issues and reports for the

Area Office; contacting others to present safety presentations and determining employee eligibility for safety awards.




• Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

What you bring


• High School diploma; plus experience using PC's for word processing, spreadsheet and database application programs or

equivalent. Requires in-house training in relevant BC Hydro systems/applications (such as time entry, financial and records


management) or departmental systems/applications; or must be completed within one (1) month of starting in the job.




• The successful candidate will have approximately 12 months of experience in the Office Administration job hierarchy.


What we offer


• A comprehensive benefits package
• A minimum of 15 paid vacation days
• A lifetime pension
• Flexible work model, depending on your role type
• Training and development courses



For more information on the benefits we offer, visit bchydro.com/benefits.




This position will provide administrative support functions to the Apprentice & Trades Training Committee (A&TTC) -


specifically the Subcommittee members for each apprenticeship trade. This M&P and IBEW joint committee is responsible


for the guidance of our apprentice and trainee programs.




Skills, knowledge and abilities:


Basic knowledge of HydroShare & HydroWeb development and maintenance
What else you should know



This position is affiliated with the Movement of United Professionals union (MoveUP/COPE). http://moveuptogether.ca


• Please note this is a 12 months Full-time Temporary opportunity.



Before you apply, please confirm you meet BC Hydro's time in role requirement. M&P employees must meet the time in role


requirement specified in their most recent offer letter. For MoveUP and IBEW employees, the current time in role as


outlined in the Collective Agreements will apply.




Don't forget to update your Candidate Profile with your current resume and copies of your certifications. If applicable,


include your Trades Qualification. This will ensure we have all the necessary information to assess your application without


any delays.
Date Posted: 2025-02-12 Closing Date: 2025-02-19



For internal use 52081004