Job Description

IMPORTANT: Effective immediately
Deadline to apply: October 10, 2025
In accordance with ministerial directives issued by the Secretariat du Conseil du tresor concerning a freeze on public service recruitment, effective November 1, 2024, only applications from employees with regular employment status at the College and within the college network will be considered for positions that are not directly serving students.
JOB SUMMARY UNDER THE DIRECT SUPERVISION OF THE ACCOUNTING MANAGER AND IN ACCORDANCE WITH ESTABLISHED PROCEDURES, THIS POSITION IS RESPONSIBLE FOR HANDLING CASH TRANSACTIONS, MAINTAIN FINANCIAL RECORDS, AND SUPPORTING THE ACCOUNTING DEPARTMENT WITH DAILY FINANCIAL OPERATIONS. THIS ROLE ENSURES ACCURATE CASH MANAGEMENT AND PERFORM RECONCILIATIONS.
DUTIES AND RESPONSIBILITIES
Receive, record and process student and consumer payments
Update student's financial records and issue official payment receipts
Receive, record and process deposits from JAC departments
Perform daily closure of the P.O.S machine, reconcile all received payments, and upload supporting documentation to the financial system
Generate reports on online payments received and reconcile them with corresponding records in the financial system
Identify student's outstanding balances and input appropriate accounting trigger codes into their records for follow-up and action
Assist with accounts receivable and accounts payable functions as required
Input general ledger transactions, including journal entries and transfer cost vouchers, ensuring accuracy and compliance
Disburse petty cash to faculty and non-faculty staff following verification of required approvals and supporting receipts, in accordance with institutional policies
Replenish departmental petty cash floats by verifying expenditures and processing reimbursement requests in a timely and accurate manner
Receive supplier invoices and payment requests, match them with existing system entries, prepare supporting documentation, and forward to Accounts Payable for processing
Verify and match supplier invoice details with corresponding payment records to ensure accuracy and consistency
Verify payment approvals, obtain required signatures on cheques, and distribute them to suppliers accordingly
Ensure accurate filing and secure archiving of invoices and related reports for the accounting department in compliance with record-keeping policies
Verify bank account withdrawals against the issued cheque register and promptly follow up with the bank to resolve any discrepancies
Identify and mark stale-dated checks in the financial system
Enter timesheets and absence accurately into the Time Management module
Prepare purchase requisitions and manage the replenishment of stationery supplies for the accounting department
Prepare and distribute T4A and Releve 1 tax forms to suppliers in a timely manner
Provide requested documentation to external auditors, tax specialists, and fiscal authorities
Respond inquiries from students, faculty, staff, suppliers, and other stakeholders promptly and professionally
Receive and distribute incoming mail
Perform other related duties as assigned to support departmental operations
EDUCATION: To have a diploma of vocational studies (DEP) with appropriate specialty or a secondary school diploma (DES) or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority and have at least one (1) year of pertinent experience.
SPECIFIC REQUIREMENTS
Minimum of one year of experience in accounts payable or accounts receivable in a computerized accounting environment, an asset.
French - Basic (oral, written and written comprehension)
English - Intermediate (oral, written and written comprehension)
Demonstrates a high level of accuracy in financial computations and data entry.
Strong communication skills and a proven ability to deliver outstanding customer service
Word - Basic
Excel - Basic
Knowledge of Clara software (Skytech Communications) would be an asset
Required Tests:
Testing may be required to demonstrate knowledge of:
Word (basic)
Excel (basic)
French - Basic (oral, written and written comprehension)
English - Intermediate (oral, written and written comprehension)
We thank all candidates who submit their resumes for consideration. However, only those candidates selected for an interview will be contacted. If your work experience has changed or if you have acquired additional education since your last visit, be sure to submit your updated resume so that we may review your full career path. If you are applying from a mobile device (smartphone, tablet), you will receive an acknowledgment email asking you to update your file by submitting your CV in order for your application to be considered.
Deadline Date
10/10/2025

Skills Required