Job Description

Work Term: Permanent Work Language: English Hours: 32.5 hours per week Education: Secondary (high) school graduation certificate Experience: 2 years to less than 3 years

Work site environment

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Business

Tasks

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Develop specific plans to prioritize Organize tasks to accomplish the work Train workers in duties and policies Prepare and submit reports Resolve work problems, provide technical advice and recommend measures to improve productivity and product quality Co-ordinate, assign and review work Co-ordinate activities with other work units or departments Offer mentoring Type and proofread correspondence, forms and other documents Supervise office and volunteer staff Supervise other workers Maintain and manage digital database Establish and implement policies and procedures Determine and establish office procedures and routines Work with minimal supervision Advise senior management MS Office Set up and maintain manual and computerized information filing systems Plan and organize daily operations Direct staff Coordinate the flow of information within the team

Supervision

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11-15 people

Computer and technology knowledge

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MS Excel MS Outlook MS Word MS Windows

Area of work experience

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Reports and records Invoices Immigration Correspondence

Area of specialization

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Business process management

Security and safety

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Bondable

Transportation/travel information

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Own transportation Public transportation is available

Work conditions and physical capabilities

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Fast-paced environment Work under pressure Tight deadlines Attention to detail Large caseload Repetitive tasks Large workload

Personal suitability

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Efficient interpersonal skills Excellent oral communication Excellent written communication Flexibility Initiative Judgement Organized Reliability Team player Ability to multitask Accurate Client focus Dependability Adaptability Quick learner Time management Accountability Due diligence

Screening questions

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Are you currently legally able to work in Canada? Are you willing to relocate for this position? Do you currently reside in proximity to the advertised location? Do you have previous experience in this field of employment? What is the highest level of study you have completed? What is your current field of study? What is your current level of study?

Support for persons with disabilities

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Offers mentorship, coaching and/or networking opportunities for persons with disabilities Provides awareness training to employees to create a welcoming work environment for persons with disabilities Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

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Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.) Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) Supports newcomers and/or refugees with foreign credential recognition Offers mentorship programs that pair newcomers and/or refugees with experienced employees Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

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Offers on-the-job training tailored to youth Offers mentorship, coaching and/or networking opportunities for youth Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

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Offers mentorship, coaching and/or networking opportunities for Veterans Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

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Offers mentorship, coaching and/or networking opportunities for Indigenous workers Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

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Applies hiring policies that discourage age discrimination Provides staff with awareness training to create a welcoming work environment for mature workers Offers mentorship, coaching and/or networking opportunities for mature workers

Supports for visible minorities

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Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.) Offers mentorship programs that pair members of visible minorities with experienced employees * Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities