Job Description

Administrative Specialist

Northern Ontario Hockey Association (NOHA)

Location:

North Bay, Ontario (Hybrid work considered in certain circumstances)

Position Type:

Full-Time Contract -- 37.5 hours/week

Contract Period:

August 2025 - May 2026 (possibility of permanent placement)

Start Date:

As soon as possible

Reports To:

Executive Director

Compensation:

Hourly rate commensurate with experience; benefits available (start date negotiable)

About NOHA

The Northern Ontario Hockey Association is dedicated to promoting and developing hockey across Northern Ontario. We provide governance, support, and programs for minor hockey associations, coaches, and players throughout the region.

Position Overview

We are seeking an

Administrative Specialist

to support the daily operations of the NOHA. This

entry-level

role is ideal for individuals interested in sports administration who want to gain broad experience in hockey governance, risk management, program coordination, and general administration. The successful candidate will work closely with hockey associations, coaches, trainers, and other stakeholders to ensure smooth operations and compliance with Hockey Canada requirements.

Key Responsibilities

Provide administrative support to NOHA programs and initiatives. Coordinate communications with member associations, coaches, and other stakeholders. Assist with scheduling, meeting preparation, and record keeping. Support risk management processes and compliance activities. Manage and update databases, documents, and online systems. Respond to inquiries via phone, email, and in person in a professional manner. Contribute to special projects and events as required.

Qualifications

Education & Experience

Post-secondary diploma preferred. Open to recent graduates; no prior hockey administration experience required. Experience in sports management, administration, or related fields considered an asset.

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with Adobe products is an asset. Strong general computer skills; ability to learn new software quickly. Experience with database management is an asset.

Core Competencies

Knowledge of minor hockey operations is an asset. Strong written and verbal communication skills. Exceptional attention to detail and accuracy. Excellent organizational and time management skills. Ability to work independently while managing multiple priorities. Professional, courteous phone and customer service manner. Discretion in handling confidential information. Adaptable problem-solving skills.

Working Conditions

Based in North Bay, Ontario (standard office environment). Hybrid work may be considered. Schedule follows the hockey season (August-May) with possible increased workload during peak periods. Occasional evening and weekend meetings may be required.

What We Offer

A collaborative, small-team environment. Exposure to all aspects of hockey administration, from grassroots to governance. Professional development opportunities in hockey governance and program management. Networking with hockey industry professionals and stakeholders. Potential for permanent placement based on performance and organizational needs.

How to Apply

Send your resume and cover letter, outlining your interest in sports administration and relevant experience, to

hr@noha-hockey.ca

.

Only candidates selected for interviews will be contacted.

NOHA is committed to an inclusive, accessible work environment. Accommodations are available during the recruitment process upon request.

Job Type: Fixed term contract
Contract length: 12 months

Pay: $20.00-$25.00 per hour

Expected hours: 37.5 per week

Benefits:

Dental care On-site parking Vision care
Work Location: In person