Job Description

Requisition ID: 343598

Position Number: 20003135

Posting End Date: September 12, 2023

City: Winnipeg

Site: WRHA Community Health Services

Department / Unit: Palliative Care Team

Job Stream: Non-Clinical

Union: EXEMPT-OT

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We\'re united by a shared commitment to excellent and equitable health care.

Faites progresser votre carri\xc3\xa8re dans la R\xc3\xa9gion sanitaire de Winnipeg! Notre \xc3\xa9quipe offre une gamme \xc3\xa9tendue de services de soins de sant\xc3\xa9 par le biais d\'un r\xc3\xa9seau int\xc3\xa9gr\xc3\xa9 de sites, de services et d\'organismes. Nous sommes unis par un engagement commun en faveur de l\'excellence et de l\'\xc3\xa9quit\xc3\xa9 des soins de sant\xc3\xa9.

Position Overview

Reporting to the Manager, Community Services the incumbent acts as a receptionist for the WRHA Community Office including greeting visitors, handling inquires and redirecting as appropriate. Duties include: Organizing and prioritizing independently, the administrative activities for the supervisor and ensuring that all work is completed within established timeframes. Typing, formatting and proofreading a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, etc. from hand written notes, dictaphone or rough draft. Taking initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Participating as a member of the portfolio in a manner that contributes to teamwork and collaboration.

Experience

• Two years directly related experience.
• Typing speed 50 wpm.
• Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
• Experience scheduling and coordinating meetings.
• Ability to record and prepare minutes and agendas.
• Experience with email and computerized calendars.
• Previous healthcare experience would be an asset.

Education (Degree/Diploma/Certificate)

• Complete high school education Manitoba standards, required.
• Formal training in applied office skills is required.
• A combination of education and experience may be considered.

Qualifications and Skills

• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of secretarial duties.
• Ability to work in a fast paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high level of confidentiality.

Physical Requirements

• Required to work for long periods of time at a computer.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Le poste exige une v\xc3\xa9rification satisfaisante du casier judiciaire (y compris une v\xc3\xa9rification de l\'habilitation \xc3\xa0 travailler aupr\xc3\xa8s de personnes vuln\xc3\xa9rables), du registre des enfants maltrait\xc3\xa9s et du registre des adultes maltrait\xc3\xa9s comme conditions d\'emploi. La candidate ou le candidat retenu devra assumer les frais de service engag\xc3\xa9s, s\'il y a lieu. Une v\xc3\xa9rification de s\xc3\xa9curit\xc3\xa9 est jug\xc3\xa9e \xc3\xa0 jour si elle a \xc3\xa9t\xc3\xa9 obtenue au plus tard six (6) mois avant le d\xc3\xa9but de l\'emploi.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Veuillez noter qu\'il est interdit qu\'un employ\xc3\xa9 ou une employ\xc3\xa9e ait deux postes ETP ou plus, \xc3\xa9quivalant \xc3\xa0 un taux combin\xc3\xa9 de plus de 1,0, dans toute l\'entit\xc3\xa9 l\xc3\xa9gale de l\'ORSW (Centre Deer Lodge, H\xc3\xb4pital Grace, Centre des sciences de la sant\xc3\xa9, Middlechurch Home of Winnipeg, River Park Gardens, H\xc3\xb4pital Victoria, programmes administratifs de l\'ORSW, services de sant\xc3\xa9 communautaire de l\'ORSW).

Interviewed candidates may be called upon to participate in a skills assessment.

On peut demander aux candidat(e)s qui sont convoqu\xc3\xa9(e)s \xc3\xa0 une entrevue de participer \xc3\xa0 une \xc3\xa9valuation des comp\xc3\xa9tences.

Any application received after the closing time will not be included in the competition.

Toute demande d\'emploi et tout CV re\xc3\xa7us apr\xc3\xa8s la date de tomb\xc3\xa9e ne seront pas consid\xc3\xa9r\xc3\xa9s dans le concours.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Nous serons heureux de recevoir les candidatures de personnes handicap\xc3\xa9es. Des accommodements peuvent \xc3\xaatre faits, \xc3\xa0 la demande, pendant le processus d\'\xc3\xa9valuation et de s\xc3\xa9lection.

Winnipeg Regional Health Authority