Job Description

Requisition ID:

376062

Position Number:

20034552

Posting End Date:

February 28, 2025

City:

Winnipeg

Employer:

Winnipeg Regional Health Authority

Site:

WRHA Community Health Services - Access St. Boniface

Department / Unit:

Facility & Support St Boniface/St Vital

Job Stream:

Non-Clinical

Union:

CUPE

Anticipated Start Date:

03/10/2025

FTE:

1.00

Anticipated Shift:

Days;Evenings;Weekends

Work Arrangement:

In Person

Daily Hours Worked:

7.75

Annual Base Hours:

2015

Salary:

$21.500, $21.994, $22.549, $23.133, $23.813, $24.417




Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united by a shared commitment to excellent and equitable health care.




Faites progresser votre carriere dans la Region sanitaire de Winnipeg! Notre equipe offre une gamme etendue de services de soins de sante par le biais d'un reseau integre de sites, de services et d'organismes. Nous sommes unis par un engagement commun en faveur de l'excellence et de l'equite des soins de sante.

Position Overview

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Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides general administrative support for Community Health programs. This includes switchboard/reception, word processing, data entry, processing and/or distributing incoming and outgoing mail or fax documents, photocopying, filing and records maintenance, statistical data collection, monitoring and receiving inventory, distributing office or medical supplies, booking appointments and meeting rooms, maintaining a daily staff away/coverage list for reception use, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).

Apercu du poste

Sous la supervision du / de la gestionnaire des services organisationnels en communaute, le ou la titulaire du poste fournit les services generaux de soutien administratif suivants pour l'equipe programme de sante communautaire: standard telephonique/reception, traitement de texte, saisie et traitement de donnees, distribution du courrier entrant et sortant et des telecopies, photocopie, classement et tenue de dossiers, collecte de donnees statistiques, surveillance de l'inventaire, distribution des fournitures de bureau et medicales, prise de rendez-vous et reservation de salle de reunion, tenue d'une liste des absences et de la releve a l'usage de la reception, ainsi que diverses taches de bureau, selon les besoins. Le ou la titulaire devra contribuer au respect en milieu de travail et participer au partage de la charge de travail et aux remplacements au sein de l'equipe de soutien pour le site et les bureaux de la zone communautaire.

Experience

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Two years related experience required. Data entry experience would be an asset. Experience maintaining records and compiling statistics. Excellent communication skills with switchboard/receptionist experience. Experience with mail distribution, photocopying and faxing. Administrative experience in a healthcare office would be an asset. Demonstrated knowledge and experience maintaining a filing system.





Consistent with the French Language Services Policy of the Government of Manitoba and the Winnipeg Regional Health Authority's French Language Services Policy, the WRHA is committed to offer services in French and English in designated program/service areas serving francophone communities in Winnipeg. THIS POSITION HAS BEEN DESIGNATED BILINGUAL.




This position has been designated as bilingual. If no candidates satisfy the bilingualism requirement, candidates meeting all other requirements and qualifications may be considered for the position.

Experience

Deux annees d'experience pertinente exigees. Une experience de la saisie de donnees serait un atout. Experience de la tenue de dossiers et de la compilation de statistiques. Excellentes aptitudes a la communication et experience au standard telephonique et a la reception. Experience de la distribution du courrier, de la photocopie et de la transmission par telecopieur. Une experience administrative dans un bureau de soins de sante serait un atout. Connaissance eprouvee et experience du maintien d'un systeme de classement.





Fidele a la Politique des services en langue francaise du gouvernement du Manitoba et a sa propre politique en matiere de services en francais, l'Office regional de la sante de Winnipeg s'est engage a offrir ses services en francais et en anglais dans des zones francophones designees de programmes et de services. CE POSTE A ETE DESIGNE BILINGUE.




CE POSTE A ETE DESIGNE BILINGUE. Si aucun candidat ne satisfait aux exigences en matiere de bilinguisme, les candidats qui repondent a tous les autres criteres et possedent les autres qualites requises pourraient etre consideres.

Education (Degree/Diploma/Certificate)

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Complete high school education, Manitoba standards, required. Successful completion of a formal post-secondary administrative assistant program required. A combination of education and experience may be considered. Keyboarding speed of 40 wpm required. Proficiency in Microsoft Word, Excel and Outlook required. Working knowledge of PowerPoint preferred.

Education (diplomes et certificats)

Diplome d'etudes secondaires, qui repond aux normes manitobaines, exige. Formation postsecondaire sur les competences pratiques en travail de bureau, exigee. Une combinaison d'etudes et d'experience sera prise en consideration. Vitesse de saisie au clavier d'au moins 40 mots/min, exigee. Competences en systemes informatises (Microsoft Word et Excel) exigees. Connaissance pratique de Microsoft PowerPoint privilegiee.

Certification/Licensure/Registration

----------------------------------------



Not Applicable

Accreditation/permis d'exercer/inscription

Sans objet

Qualifications and Skills

-----------------------------


Must be able to speak and read French at the predetermined linguistic level. Excellent command of the English language (both oral and written). Ability to learn and adapt to new computerized programs. Ability to effectively work as a team member. Ability to maintain confidentiality. Ability to plan and organize a heavy workload, under pressure, to meet deadlines. Demonstrated ability to work independently, with minimal supervision.

Qualifications et competences

Aptitude a s'exprimer et lire en francais a un niveau linguistique predetermine. Excellente maitrise de l'anglais (a l'oral et a l'ecrit). Capacite d'apprendre et de s'adapter a de nouveaux programmes informatiques. Capacite de travailler efficacement au sein d'une equipe. Capacite de preserver la confidentialite. Capacite de planifier et d'organiser une charge de travail importante dans un climat de tension et de respecter les echeances. Capacite eprouvee de travailler de facon autonome avec une supervision minimale.

Physical Requirements

-------------------------



Not Applicable

Exigences physiques

Sans objet.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Le poste exige une verification satisfaisante du casier judiciaire (y compris une verification de l'habilitation a travailler aupres de personnes vulnerables), du registre des enfants maltraites et du registre des adultes maltraites comme conditions d'emploi. La candidate ou le candidat retenu devra assumer les frais de service engages, s'il y a lieu. Une verification de securite est jugee a jour si elle a ete obtenue au plus tard six (6) mois avant le debut de l'emploi.


Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.


Veuillez noter qu'il est interdit qu'un employe ou une employee ait deux postes ETP ou plus, equivalant a un taux combine de plus de 1,0, dans toute l'entite legale de l'ORSW (Centre Deer Lodge, Golden West Centennial Lodge, Hopital Grace, Centre des sciences de la sante, Middlechurch Home of Winnipeg, River Park Gardens, Hopital Victoria, programmes administratifs de l'ORSW, services de sante communautaire de l'ORSW).


Interviewed candidates may be called upon to participate in a skills assessment.


On peut demander aux candidat(e)s qui sont convoque(e)s a une entrevue de participer a une evaluation des competences.


Any application received after the closing time will not be included in the competition.


Toute demande d'emploi et tout CV recus apres la date de tombee ne seront pas consideres dans le concours.


We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.


Nous serons heureux de recevoir les candidatures de personnes handicapees. Des accommodements peuvent etre faits, a la demande, pendant le processus d'evaluation et de selection.