Job Description

Scope/Purpose:

Intertek Assuris helps clients in various industries bring new products into regulation around the world. Intertek Assuris is seeking a Administrative & Project Coordinator to assist in the submission of various food/feed-related applications and assist in project-related preparation activities on an as-needed basis. The Administrative & Project Coordinator will work with subject matter experts to prepare/upload all elements of an electronic submission, abiding by regulatory requirements. The Administrative & Project Coordinator will finalize electronic submissions and will be responsible for tracking the status of each submission. Additionally, they will assist with quality control checks for a variety of reports and assist in literature acquisition as needed.

While the points noted below form the core of the role, we expect the ideal candidate to be flexible and supportive of the business needs as they evolve.

Responsibilities

This job description is not intended to be an exhaustive list of duties and may be amended by the Company at any time.

• Assist with electronic submissions for the EU and UK
• Prepare application dossiers (redact confidential information, split the document into various parts, etc.)
• Upload all submission elements into the electronic submission portal and fill out all required fields
• Perform a final QC of the online submission package alongside a subject matter expert before officially submitting it
• Track the status of all submissions
• Stay up-to-date on the latest submission requirements and disseminate information to the Food & Nutrition Group as required
• Expedite the efficient acquisition of information (usually from public sources) for use by scientific staff, and track the progress of requests and location of acquired materials
• Support technical editors (i.e., Word Processing Team) with general formatting of scientific reports, quality control checks, and finalization

Key Relationships

• Liaise with members of the Intertek Mississauga Office and Intertek UK Office, mostly the Food & Nutrition Group, Word Processing Team, and Library Team
• Communicate regulatory changes to the Food & Nutrition Group members
• Collaborate with Word Processing Team to ensure SOPs are followed
• Liaise with Library Team regarding literature acquisition

Required Skills and Experience

• 1 to 3 years of administrative experience
• Strong verbal and written communication skills with an overall understanding of English grammar principles
• Keen eye for detail, with the ability to follow strict guidelines
• Organized and self-disciplined, with the ability to work independently while balancing multiple deadlines
• Strong computer skills; able to navigate new platforms with confidence and ease
• Intermediate knowledge of MS Excel, MS Word, and Adobe Acrobat
• Basic understanding of database management
• Quick learner
• Team player
• Drives own vehicle

We are an Equal Opportunity Employer and do not discriminate against applicants due to disability, race, colour, religion, sex or national origin.

Please apply online at www.intertek.com/careers

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