Job Description

JOB SUMMARY

We are seeking a highly organized and detail-oriented Administrator/Project Coordinator to support our construction projects. This role is essential in ensuring smooth communication between clients, staff, and trades, maintaining accurate documentation, assisting with project scheduling, budgeting, and bookkeeping duties.

REPORTING RESPONSIBILITIES

This is an administrative and project coordinator position. Employee shall provide support to the 2 principal owners and support to other employees (team members) as required.

JOB DESCRIPTION

Assist in client communications on all construction projects Main point of contact for clients, staff, and trades on all 2Hills construction/renovation projects Order office supplies and general office management Maintain facility in a neat and orderly manner Answering phones, checking voicemail, incoming and outgoing mail distribution Assist in preparing project estimates, budgets, schedules, and change orders Prepare project finish schedules for 2Hills Renovation and DMI as requested Prepare construction contracts based on criteria and input from manager Distribution of plans, schedules, surveys and other documents to staff, trades, and building officials Assist with permit applications, structural engineering coordination as per contractor Outlook Calendar scheduling and maintenance for both subsidiaries Prepare and maintain accurate and up to date project files/binders for all projects Coordinate sub-contractor contracts, work schedules, and assist contractor in all aspects from start to finish of a construction project Schedule meetings, site visits, and inspections Administrate project signage and safety policies as required Track project expenses, and prepare monthly invoices for 2Hills projects Prepare and distribute meeting minutes, and other project related documents Code and enter accounts payable, file all invoices, and accounts receivable Payroll - verification of time sheets for Two Hills and DMI, processing bi-weekly payroll Payroll Taxes, GST, and WCB Filings - Monthly or quarterly as required Maintain employee files. Prepare new hire packages. ROE prep Assist in projects and meetings as required when DMI projects overlap with 2Hills projects Other administrative tasks as required by owners (personal & business)

MINIMUM REQUIREMENTS

Experience in customer service including answering phones, email correspondence, customer relations, and distributing messages Excellent organizational and communication skills Ability to multi-task and work effectively in a fast-paced environment Must have experience working with Microsoft programs including Word, Excel, Outlook, and PowerPoint Must have a valid BC Driver's License Experience with QuickBooks On-Line Pro is considered an asset but willing to train the right candidate. Candidate must have some bookkeeping experience as a minimum requirement ie. experience with Sage or other

Start Date:

Immediately

Hours:

30 hours per week, Monday to Friday

Pay:

$28.00 - $30.00 per hour, depending on experience and qualifications

Job Types: Part-time, Permanent

Pay: $28.00-$30.00 per hour

Expected hours: 30 per week

Work Location: In person