Job Description

Administrative and Partnerships Manager

Are you seeking to use your skills to advance the mission of a non-profit focused on providing affordable housing for seniors, families, and the local workforce to help create a community grounded in affordability, wellness, and sustainability?

The Kiwanis-Soroptimist Senior Citizens Society is a partnership between Soroptimist International of Vancouver and the Kiwanis Club of Vancouver, two organizations with a long history of community impact in Vancouver through programs and housing. Together they own a 90-unit affordable seniors housing building in Vancouver.

With a recently expanded vision the Society is now undertaking a redevelopment of the site to deliver a large-scale mixed-income rental development community to help solve local housing need and prioritize affordability, connectivity, wellness, and sustainability.

ABOUT YOU

We are looking for a mission-driven Administrative & Partnerships Manager who is energized by the opportunity to strengthen a growing non-profit organization and help shape its next chapter. You bring a strategic yet hands-on approach to administration, governance, and partnership development, with a proven ability to keep complex operations running smoothly while fostering strong relationships with board members, donors, and community partners. With experience in nonprofit administration, communications, and fundraising, you thrive in environments where organization, clarity, and thoughtful engagement create real impact.

In this role, you'll be at the centre of an ambitious organization as it undertakes one of Vancouver's most meaningful nonprofit-led housing redevelopments. You will help build the systems, partnerships, and communications that enable the Society to grow sustainably and deliver on its mission to create affordable, connected, and wellness-oriented communities. If you are a forward-thinking administrator who cares deeply about community service, strong governance, and strengthening relationships that advance social purpose, we invite you to bring your expertise and heart to this meaningful work.

ROLE OVERVIEW

The Administrative and Partnerships Manager is a key leadership role responsible for ensuring the smooth operation, governance compliance, and strategic growth of the Kiwanis-Soroptimist Society. This role blends high-level administrative oversight with partnership-building and fundraising to advance the Society's mission. This role will start at 20 hours / week with potential for increase over time.

The successful candidate will support the Board with governance processes including coordinating all board activities, ensuring compliance with the BC Societies Act and other regulations, managing and ensuring clear and consistent communications for all Society activities, and lead fundraising initiatives to support the Society's mission. They will also foster partnerships with donors, community organizations, and stakeholders to increase the Society's reach, resources, and impact.

Key Responsibilities

1. Governance and Administrative Oversight

Maintain accurate and up-to-date Society records, including bylaws, meeting minutes, policies, and director records. Manage all systems related to the ongoing operations of the Society (files, email system, supplies, technology, internal communication mechanisms). Prepare and submit annual society filings & compliance documents to regulatory bodies. Ensure Society operations comply with Societies Act, Society bylaws, policies, and any other related applicable reporting requirements. Support onboarding and orientation of new board members, managing required paperwork and updating official records. Schedule and coordinate board and committee meetings, prepare agendas, distribute meeting materials, arrange logistics, and record minutes. Maintains organizational policies, privacy protocols, and risk management systems.
2. Communications & Public Engagement

Manage the Society's general email inbox to respond with consistent and clear messages as directed by the Board, and to route inquiries to appropriate board members or consultants. Draft official correspondence (e.g. memos, letters of support, annual meeting notices). Support public engagement efforts ensuring clear communication with members, partners, and the public. Maintain and update the Society's website and social media with accurate, timely content.
3. Partnerships and Fundraising

Develop and maintain relationships with donors, sponsors, community partners, and other stakeholders. Identify and pursue grant opportunities, prepare funding proposals, secure Board approvals, and manage application timelines. Plan and execute fundraising campaigns and donor recognition initiatives. Track fundraising performance and provide regular updates to the board.
4. Other Administrative Support

Assist in coordination of financial reports, operational or fundraising budgets, and Society activities as may be required and ensure Board updates and approvals are secured in a timely manner. Support special projects as assigned by the board, including event coordination and community outreach.
Potential for Additional Hours : Support for Partner Organizations

There may be opportunities to support partner non profit organizations with the following areas. To be confirmed based on funding availability and capacity.

Support partner organizations with administrative support while new buildings are entering occupancy.*
Activities may include file management, updating tenant policy with Board direction, updating society policy documents, ensuring the Property Manager and Society have clear reporting requirements and structure in place, and supporting with any Society filings related to the buildings in operations as required.*

EDUCATION & SKILLS REQUIRED

Post-secondary education in Business Administration, Non-Profit Management, Communications, Fundraising, or related field (equivalent experience considered). 6-8 years of experience in administration, fundraising, or partnership development, preferably in a non-profit setting. Strong organizational skills with excellent attention to detail. Demonstrated experience in grant writing, fundraising campaigns, and donor relations. Proficient in website management tools (e.g., WordPress), social media platforms, and office software (Google Workspace, Microsoft Office Suite). Excellent written and verbal communication skills. Knowledge of BC Societies Act or similar non-profit governance legislation (asset). Ability to work independently, prioritize tasks, and manage competing deadlines.

COMPENSATION PACKAGE

This is a mid-manager role with a focus on execution rather than high-level decision-making. Hourly rate range: 20 hours per week, $30-C$40/hour range commensurate with experience. Flexible schedule with the ability to work remotely. Professional development allowance. Opportunities for increased hours and expanded responsibilities as the Society grows.
Please submit a cover letter and resume to Annelise van der Veen at annelise@purposedrivenroi.com.

Any questions can also be directed to Annelise. Applicants will be considered as applications are received.

Job Type: Part-time

Pay: $30.00-$40.00 per hour

Expected hours: 20 per week

Benefits:

Flexible schedule Work from home
Work Location: Hybrid remote in Vancouver, BC V5X 4L6