Job Description

BL Lighting is seeking a detail-oriented, adaptable

Administrative Operations Assistant

to join our team. This is a unique dual-support role, working closely with both our Operations Coordinator and the CEO, to ensure things run smoothly across departments. From logistics and document handling to light accounting and HR coordination, this role offers variety, ownership, and long-term growth potential.

This is an excellent opportunity for someone with

at least five years of administrative experience

, including

some hands-on exposure to bookkeeping or business accounting

, who thrives in a fast-paced, cross-functional environment and is ready to grow into a more senior role over time.

Key Responsibilities

Administrative & Operational Support (Primary Focus):

Assist with order entry, invoicing, payables, receivables, and credit checks Coordinate between quoting, client service, warehouse, and production teams Follow up with suppliers and shipping companies; manage return material authorizations (RMAs) Track backorders, update internal systems, and maintain inventory records Provide general office assistance (supplies, mail, events, maintenance, employee apparel) Support onboarding tasks and rep agreement follow-ups Maintain organized documentation, both digital and paper-based

CEO Support (Occasional/Project-Based):

Support logistics for trade shows and corporate events (e.g., registration, travel, shipping, bookings) Assist with administrative tasks related to company expansion (e.g., setting up utilities, vendor coordination) Help coordinate HR documentation and onboarding for new hires Manage follow-ups on time-sensitive executive tasks with professionalism and discretion

Potential for Growth:

For the right candidate, this role may evolve to absorb more of the Operations Coordinator's responsibilities Exposure to customer service, financial workflows, logistics, and HR processes opens the door to broader operational leadership.

You Are:

Exceptionally

detail-oriented

, organized, and thorough A

team player

with strong interpersonal and communication skills Comfortable supporting tasks such as

invoicing, receivables/payables, and reconciliations

Have

some experience with bookkeeping or business accounting

(e.g., processing payments, credit checks, journal entries) Proficient with spreadsheets, Google Workspace, and accounting software such as

Zoho Books or QuickBooks

Able to shift between structured routines and evolving priorities Trustworthy, reliable, and capable of working directly with company leadership Have

at least 5 years of administrative or operations support experience

Why Join BL Lighting?

Collaborative, hands-on environment with mentorship Direct exposure to company operations and leadership Room for advancement as your skills and responsibilities grow Opportunity to contribute meaningfully to internal improvements and business development Be part of a growing, positive organization
Job Types: Full-time, Permanent

Pay: $44,000.00-$55,000.00 per year

Benefits:

On-site parking
Schedule:

8 hour shift
Application question(s):

Do you have any experience with bookkeeping or business accounting? Please, describe
Experience:

administrative or operations support: 5 years (required)
Language:

English (required)
Work Location: In person