Job Description

Overview

We are seeking a highly organized and proactive

Administrative Officer

to join our team. This role is vital in ensuring smooth office operations, effective communication, and efficient management of administrative tasks. The ideal candidate will possess strong

Microsoft Office

skills, excellent

communication skills

, and the ability to manage multiple priorities in a fast-paced environment. Bilingual proficiency in

English

and

French

is preferred to support diverse client and stakeholder interactions. This position offers an opportunity to contribute to organizational success while developing professional skills in project management, records management, and leadership.

Duties

Manage daily administrative operations, including filing, records management, and database maintenance using tools such as

Microsoft Access

,

SharePoint

, and other relevant software. Prepare reports, presentations, and correspondence utilizing

Microsoft Word

,

PowerPoint

, and

Excel

with attention to detail and clarity. Coordinate meetings, schedule appointments, and organize events while ensuring effective time management. Oversee procurement processes, including vendor negotiations and purchase order management. Maintain accurate records of transactions, communications, and project documentation. Support project management activities using tools like

Microsoft Project

to track progress and deadlines. Provide exceptional customer service by responding promptly to inquiries and assisting internal teams or external clients. Develop and deliver presentations demonstrating strong

presentation skills

and

organizational skills

. Lead or assist with special projects requiring analysis skills, leadership qualities, and strategic planning. Facilitate communication across departments through effective use of email platforms such as

Microsoft Outlook

and collaboration tools like

SharePoint

.

Qualifications

Proven experience in an administrative role with demonstrated proficiency in

Microsoft Office Suite

(Word, Excel, PowerPoint, Outlook). Strong organizational skills with the ability to manage multiple tasks efficiently. Excellent written and verbal communication skills in both

English

and

French

(bilingual preferred). Experience with database management (

Microsoft Access

) and project management software (

Microsoft Project

,

SharePoint

). Knowledge of records management, filing systems, procurement procedures, and negotiation techniques. Ability to analyze data effectively and produce clear reports or presentations. Demonstrated leadership qualities with the ability to work independently or as part of a team. Strong computer skills across various platforms including

Windows

operating systems. Previous experience in office administration or related fields is highly desirable. This position provides a dynamic environment for professional growth while supporting the operational needs of our organization through exceptional administrative expertise.
Job Types: Full-time, Permanent

Pay: $19.00-$32.00 per hour

Benefits:

Disability insurance Extended health care Life insurance RRSP match
Work Location: In person