Job Description

Work Term: Permanent Work Language: English Hours: 40 hours per week Education: Secondary (high) school graduation certificate Experience: Experience an asset

Tasks

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Implement new administrative procedures Review and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation Oversee and co-ordinate office administrative procedures Resolve conflict situations Commission systems and components Monitor and evaluate Schedule and confirm appointments Answer telephone and relay telephone calls and messages Order office supplies and maintain inventory Set up and maintain manual and computerized information filing systems

Supervision

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1 to 2 people

Computer and technology knowledge

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Electronic mail Electronic scheduler MS Excel MS Office MS Outlook MS PowerPoint MS Windows MS Word Google Drive LinkedIn

Security and safety

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Criminal record check

Transportation/travel information

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Public transportation is available

Work conditions and physical capabilities

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Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail

Personal suitability

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Efficient interpersonal skills Excellent oral communication Excellent written communication Flexibility Organized Reliability Ability to multitask Time management Adaptability Integrity Team player

Screening questions

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Are you authorized to work in Canada? Are you willing to relocate for this position? What is the highest level of study you have completed?

Health benefits

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Dental plan

Other benefits

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Free parking available Paid time off (volunteering or personal days) Parking available

Support for persons with disabilities

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Provides physical accessibility accommodations (for example: ramps, elevators, etc.) Provides auditory accessibility accommodations (for example: transcription software, teletypewriters, etc.) Participates in a government or community program or initiative that supports persons with disabilities Offers mentorship, coaching and/or networking opportunities for persons with disabilities Provides awareness training to employees to create a welcoming work environment for persons with disabilities Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

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Participates in a government or community program or initiative that supports newcomers and/or refugees Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.) Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.) Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) Supports newcomers and/or refugees with foreign credential recognition Offers mentorship programs that pair newcomers and/or refugees with experienced employees Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Does not require Canadian work experience

Support for youths

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Participates in a government or community program or initiative that supports youth employment Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

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Participates in a government or community program or initiative that supports Veterans Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

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Participates in a government or community program or initiative that supports Indigenous people Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Facilitates access to Elders who can offer support and guidance to Indigenous workers

Support for mature workers

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Participates in a government or community program or initiative that supports mature workers Applies hiring policies that discourage age discrimination Provides staff with awareness training to create a welcoming work environment for mature workers

Supports for visible minorities

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Participates in a government or community program or initiative that supports members of visible minorities Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.) * Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities