Job Description

Requisition ID: 343798

Position Number: 20000209

Posting End Date: September 4, 2023

City: Winnipeg

Site: WRHA Community Health Services

Department / Unit: Mental Health Program

Job Stream: Non-Clinical

Union: EXEMPT-OT

Anticipated Start Date: 09/24/2023

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.75

Annual Base Hours: 1950

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We\'re united by a shared commitment to excellent and equitable health care.

Position Overview

Under the guidance and leadership of the Manager, Facility and Support Services or Manager, the Administrative Officer is responsible for operational requirements and administrative staffing and resources in a community area or for centralized services. This position will oversee the efficient organization of administrative services at specific sites, including supervision of administrative support staff.

Experience

• Minimum five (5) years recent, progressively responsible secretarial and administrative assistant experience required.
• Minimum five (5) years workload coordination experience for administrative staff required.
• Two (2) years supervisory experience including direct supervision and performance management required.
• Experience with SAP would be an asset.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Business Administration diploma/certificate required.
• A combination of post secondary education and working experience may be considered.

Certification/Licensure/Registration

• Not Applicable

Qualifications and Skills

• Experience with email and computerized calendars required.
• Keyboarding speed of 50 wpm required.
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint required.
• Ability to compile statistical and financial management reports.
• Demonstrated ability to independently compose correspondence on behalf of the Manager, Facility and Support Services or Manager.
• Excellent command of the English language (both oral and written).
• Excellent communication skills, verbally and in writing. Ability to learn and adapt to new computerized programs.
• Demonstrated problem-solving skills.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to establish and maintain good working relationships with all levels of staff, the general public and community health services agencies.
• Ability to maintain a high level of confidentiality.
• Demonstrated ability to effectively lead and contribute to a team environment.
• Ability to work in a fast paced environment and work effectively under pressure to meet deadlines.

Physical Requirements

• Not Applicable

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Winnipeg Regional Health Authority