Job Description

Administrative Lead

Integrated Logistics (NL) Ltd is a full service stevedoring and materials handling company with operations across the province. Currently, we are seeking an experienced Administrative Professional. This is a full-time position in Long Harbour, Newfoundland.

Responsibilities:

Assist and support Project Manager with a variety of administrative duties including timesheet records and collection of payroll information to be submitted to the Payroll Manager for processing; Track and organize bill backs and site mob/demob of people and equipment; Act as IT support for employees; Maintain PPE inventory usage list (consumable PPE); Perform duties such as typing, proofreading, editing correspondence, forms and other documents; Maintain and update records and reports as required; Develop and maintain staff schedules in conjunction with senior management; Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information; Ensure accurate and timely communication; Set up and maintain manual and computerized information filing systems; Order office supplies and maintain inventory, greet clients and staff, couriers, etc.; Other related duties as needed.

Qualifications:

Minimum of 3 years administrative experience High School education along with post-secondary diploma or equivalent; Strong ability to collaborate and communicate with Project Team members, clients and suppliers; Ability to execute tasks independently and maintain confidentiality; Excellent organizational and time management skills with the ability to handle multiple tasks; Knowledge of Microsoft Office as well as a high proficiency level in MS Excel; Own vehicle; Valid driver's licence; Excellent oral, written and interpersonal communication skills; Self-motivated individual with a positive outlook and strong work ethic with a strong attention to detail. Experience with SAP (Considered an asset)
Candidates must demonstrate an ability to work with minimal supervision, have a strict adherence to procedures and processes as well as promote teamwork and establish good communication between HR and Payroll. An excellent planning and resourceful ability is also a must for the successful performance of the duties in this position.

Integrated Logistics provides a comprehensive benefits package. We thank all those who apply; however, only those applicants under consideration will be contacted. Job Ad may be posted until a candidate has been selected.

Integrated Logistics is committed to being an equal opportunity employer. Our recruitment and selection processes are guided by principles of fairness, equity, and merit, ensuring that all candidates are assessed based on their qualifications and alignment with the requirements of the position. We are dedicated to fostering a diverse and inclusive workplace.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

Extended health care On-site parking RRSP match
Ability to commute/relocate:

Long Harbour-Mount Arlington Heights, NL: reliably commute or plan to relocate before starting work (required)
Education:

Secondary School (preferred)
Experience:

Microsoft Office: 3 years (preferred) SAP: 1 year (preferred) Front desk: 3 years (preferred) Administrative: 3 years (preferred)
Work Location: In person