Job Description

Position Term:

January 1 - March 31, 2025 (3 months)

Hours per Week:

20-35

Location:

Hybrid - Edmonton, Alberta

This is a fixed-term contract position supported by external funding. The contract will run from

January to March 2025

, with the possibility of extension based on performance and available funding.

IMPORTANT: Eligibility Requirements

Due to funding requirements, to be eligible, applicants must:

Be a Canadian citizen, permanent resident, or refugee. Be enrolled in a post-secondary institution at the time of application and remain enrolled for at least the first thirty days of the internship.

Please ensure you meet all eligibility requirements before applying.

About Us

NAT (the Network for Applied Technology, formerly NeurAlbertaTech) is a nonprofit organization that fosters learning, collaboration, and innovation through technology. Our programs help students and early-career professionals use emerging tools to address real-world challenges.

Founded by students in 2019, NAT has engaged thousands of participants through hackathons, workshops, and partnerships across Canada and beyond.

Position Overview

The Administrative & HR Assistant supports executive operations and human resources functions across NAT. This hybrid role combines administrative coordination with HR logistics, including onboarding, recruitment support, volunteer coordination, and maintaining internal systems.

You will work closely with the CEO and HR Lead to manage schedules, documentation, onboarding materials, and communication with applicants, volunteers, and staff. This position is ideal for someone who is organized, detail-oriented, and interested in nonprofit HR and operations.

Please note: This position is contingent on external funding and will only proceed if funding is secured.

Key ResponsibilitiesExecutive & Administrative Support

Manage the CEO's calendar, meeting logistics, and task tracking Prepare briefing notes, presentations, and reports Support communication between the CEO, internal teams, and external partners Maintain organized digital records and ensure timely follow-up on key items

HR Support & Coordination

Assist with recruitment tasks such as posting jobs, screening applications, and interview scheduling Prepare onboarding materials, welcome emails, checklists, and documentation for new staff, interns, and volunteers Support the maintenance of HR files, confidentiality agreements, and training records Help track personnel schedules, hours, and deliverables Assist with policy updates, SOP documentation, and compliance preparation

Volunteer Coordination

Support volunteer recruitment and communication Maintain volunteer rosters, attendance sheets, and role assignments Assist in preparing volunteer training materials and helping with onboarding sessions Provide administrative support during volunteer shifts and event preparation

Internal Communications & Scheduling

Help coordinate staff meetings, agendas, and notes Maintain shared calendars and assist with internal communication channels (Slack, Gmail) Track reminders, deadlines, and action items for HR and administrative tasks

Process Improvement & Documentation

Contribute to refining administrative and partnership processes Maintain up-to-date templates, databases, and documentation Support planning and recordkeeping for grants and sponsorships

Skills & Competencies

Strong written and verbal communication Excellent organizational skills and attention to detail Professionalism, discretion, and reliability when handling confidential information Ability to work independently and manage multiple priorities Interest in HR, staff support, and nonprofit operations Adaptable and resourceful in a fast-paced environment

Tools and Technologies

Google Workspace (Docs, Sheets, Drive, Calendar) Gmail, Slack, Google Meet ClickUp or other project management tools Canva and Google Slides (asset but not required) HR spreadsheets, trackers, and internal checklists

Qualifications

Required

Experience managing schedules, projects, or communications in a work, volunteer, or school setting Strong organizational and coordination skills Ability to handle confidential information with care and professionalism

Preferred

Experience supporting HR, recruitment, or administrative teams Familiarity with project management or HR tools Interest in HR, operations, or nonprofit management

Working Conditions

This is a hybrid position based in Edmonton. The student is expected to work in person 1-2 days per week and be available for key project milestones.

Job Types: Part-time, Fixed term contract
Contract length: 3 months

Pay: $17.00 per hour

Benefits:

Casual dress Company events Flexible schedule Work from home
Application question(s):

IMPORTANT: ELIGIBILITY REQUIREMENTS
This position is funded through the TECHNATION Career Ready program. To be eligible, applicants must:

- Be a Canadian citizen, permanent resident, or person with refugee status (not an international student or on a work permit)
- Be enrolled in an accredited Canadian post-secondary institution at time of application

Please ensure you meet all eligibility requirements before applying.

Experience:

administrative: 1 year (required) HR: 1 year (preferred)
Work Location: In person