Employment Opportunity - Posting The Salvation Army Alberta & Northern Territories Division Job Title: Administrative Coordinator Competition #: Ministry Unit Name: Yellowknife Status/Hours: Part-Time (24 hours/week) 8:30am ?
5:00pm Salary Range: $26.85/hour (start) Date posted: May 1, 2023 Work Address: 4925 45 Street Yellowknife Posting Expires: Until filled Applications Accepted By: Fax or E-mail: Mail: 4925 45 Street Yellowknife, NT X1A 1K6 Attention: Please no phone calls. MISSION AND VALUES: The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity. Mission Statement
The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Core Values
The Salvation Army Canada and Bermuda has four core values:
Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone?s worth.
Stewardship: We responsibly manage the resources entrusted to us. JOB DESCRIPTION: POSITION PURPOSE SUMMARY: The Administrative Coordinator provides efficient and effective administrative support to the Executive
Director and the leadership team. The Administrative Coordinator is responsible to facilitate the processing of tasks related general administration, and projects ensuring the efficiency of processes. KEY RESPONSIBILITIES: ADMINISTRATIVE COORDINATON:

• Prepare and coordinate all documentation for various projects and processes.
• Maintain and update daily, weekly and/or monthly reports and follow through as necessary.
• Prepare, coordinate, and/or distribute meeting documents.
• Maintain databases, updating information as required.
• Draft and prepare presentations (including PowerPoint, brochures, invitations, certificates).
• May assist in the orientation and training of program staff.

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Each position contributes to the mission of The Salvation Army. Employment Opportunity - Posting The Salvation Army Alberta & Northern Territories Division

• Attend and coordinate meetings as required by supervisor.
• Provide administrative assistance and coordination in projects as required i.e., accreditation.
• Oversee the onboarding of new employees and volunteers from an administration perspective; ensures employees receive, complete, and return required forms in a timely manner.
• Provide site tours and introductions for new employees and volunteers if required.
• Liaise with candidates and the interviewer(s) to coordinate interviews, prepare any documentation for the process, and arranges any required skills testing.
• Performs daily tasks related to business operations and their coordination.
• Coordinates delivery of all required administrative support services Yellowknife Corps & NWT Resource

Centre.

• May assist with minor financial matters.
• Perform other work-related duties as assigned.

GENERAL OFFICE ADMIN DUTIES:

• Draft and type correspondence ensuring accuracy and that job assignments are prioritized.
• Maintain electronic and/or paper records (i.e., files, spreadsheets, resources, manuals, document templates, etc.).
• Ensure proper storage of active and inactive files.
• Perform general office duties such as answering the phone, greeting visitors, photocopying, and distributing materials, and resolving routine inquiries.
• Maintain adequate office supplies, and other supplies, as needed through the internal ordering protocols.
• Maintain the office and storage area and ensure the space is clean and organized.
• May prepare outgoing and collect and distribute incoming mail.
• May arrange for maintenance of office equipment.
• Schedule and keep track of appointments for Executive Director, providing the ED with reminders and supporting documentation as required.
• Coordinate and schedule events, staff training, meetings for team members.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:
*NOTE: For some jobs, you may be required to provide validated educational documentation. Education/Certifications:

• Completion of a formal post-secondary/college diploma program of one academic years.
• Certification in Office Administration is a strong assest
• Police Information Check (PIC) with Vulnerable Sector Search

Experience:

• Minimum of three (3) years of related work experience in an office setting.
• A combination of training and experience in administrative skills.
• Advanced level of computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint,

Outlook, Publisher) and web-based software; experience with Office 365 The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Each position contributes to the mission of The Salvation Army. Employment Opportunity - Posting The Salvation Army Alberta & Northern Territories Division

• Experence in handling and coordinating office automation, purchases, computer network and inventroy control.
• Experience working within a social services environment is considered an asset.

Required Skills/Knowledge:

• Respect and understanding of The Salvation Army ? its mission, culture, and values.
• Attention to detail and problem-solving skills.
• Able to effectively communicate, verbally and in writing, with a wide variety of people.
• Ability to maintain confidentiality and a high level of integrity.
• Strong organization skills with the ability to multi-task and prioritize.
• Skilled at handling angry and upset people using skills to difficult situations.
• Able to adapt to a changing environment and handle multiple priorities.

PREFERRED SKILLS/CAPABILITIES:

• Knowledge of UltiPro considered an asset

Successful candidates, prior to hiring, may be required to provide:

• Background check consent
• A clear vulnerable sector screening
• A clean driver abstract
• Completion of our online Armatus Abuse Training and required Health and Safety training

DAYS and HOURS of work: To be determined with the supervisor 8:30am-5:00pm The Salvation Army will accommodate candidates as required under applicable human rights legislation. If you require a disability-related accommodation during this process, please inform us of your requirements. We thank all applicants, however, only those candidates to be interviewed will be contacted. Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application. The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Each position contributes to the mission of The Salvation Army. Job Type: Part-time
Part-time hours: 24 per week Salary: From $26.85 per hour Benefits:

• Discounted or free food
• Employee assistance program
• RRSP match

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Yellowknife, NT X1A 1K6: reliably commute or plan to relocate before starting work (required)

Work Location: In person