Job Description

About SickKids

------------------




Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.


When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.


Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description

------------------------




We are recruiting an Administrative Coordinator to join the SickKids Research Institute. Are you looking for a challenging and rewarding administrative position where you can utilize your organizational, communication, time management and creativity skills in a multi-disciplinary operations environment? We have an opportunity for you!


Working within Research Operations, you will be a key member to the Research Facilities, Infrastructure and Space Management (RFISM) team. You will perform various duties including office management, financial and accounting related duties, event planning and special projects, working with diverse stakeholders. You will act as a resource and a communication link for information within RFISM, Research Institute, and SickKids hospital.

Here's What You'll Get To Do:

Act as the first point of contact for RFISM. With support and input from other members in the RI, write building wide communication that are critical to the operations of the Peter Gilgan Centre for Research and Learning (PGCRL) SickKids' Research Community. Work closely with internal and external stakeholders (i.e. vendors and other hospital portfolios) to coordinate annual events and product shows of various nature. Generate purchase orders, reconcile monthly reports for multiple cost centres, and liaise with internal and external stakeholders to follow up on financial matters including claims, invoices, and expense transfers. Responsible for internal billings for multiple cost recovery research core services. Manage multiple calendars, schedule and coordinate meetings, retreats, departmental activities, and travel.Prepare meeting agenda, meeting minutes and other related documents as required. Other duties consistent with the job profile as required.

Here's What You'll Need:

Business or administrative degree/post-diploma program. Minimum of 3 years' experience in a senior administrative role or equivalent experience Expert knowledge and proficiency in Microsoft applications (TEAMS, Word, Excel, PowerPoint, Outlook, and internet). Superior communication (written and verbal) skills, including document and presentation preparation. Ability to work independently as well as part of a team. Exceptional problem-solving skills with the ability to exercise discretion and confidentiality. Strong work ethic and attention to detail. Proven ability to prioritize work in an efficient and organized manner. Ability to work in a fast-paced work environment with competing priorities and tight deadlines. Experience in a hospital and/or research environment would be an asset. Demonstrated commitment and actions in advancing equity, diversity and inclusion objectives

Here's What You'll Love

A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others. A hospital that welcomes and focuses on Equity, Diversity, and Inclusion. The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World*.
For more on why you'll love working at SickKids, visit our careers site.

Employment Type:

35 hrs/week - Full-time Contract, 1.00 FTE with modified benefits (dental and health) This role follows an on-site work model during initial orientation period (approximately 3 months), to transition to hybrid work arrangement after.

#LI-DNI

Our Commitment to Diversity

-------------------------------




SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

Accessibility & Accommodation

----------------------------------




If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

How To Apply

----------------




Technical difficulties? Email ask.hr@sickkids.ca with a short description of the issues you are experiencing. We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.

Tip:

Combine your cover letter and resume into

ONE

document of 20 pages or less as you cannot upload multiple documents as part of your application.