Job Description

WHAT WILL YOU BE DOING? . Perform reception duties; answer main office line, respond to tenant requests as well as walk in traffic. . Order all office supplies and maintain office equipment. . Manage office mail and courier services. . Manage boardroom meeting requests, office catering, ensuring board room clean and stocked at all times. . Manage and maintain the Angus Anywhere Tenant Work Order system on a daily basis for the complex, following up on work order assignments to ensure timely response. . Direct information to co-workers to complete work order requests and address the needs of tenants. . Engage in routine correspondence, coordination of service, issuing Tenant and Contractor advisories. . Assist with building events coordination, new tenant welcome package, new tenant onboarding and move in/move out coordination. . Assist with Tenant Satisfaction Surveys and resulting Tenant Survey Action Plans. . Update and maintain current, Building Management documents, databases, manuals, reports and contact lists. . Administer Tenant and Contractor Insurance Certificate Program. . Assist with general property administration, access card programing, booking of elevators, loading dock booking. . Provide back up to Property Administrator roles (AP/AR). . Ensure proper office file management and archive of files, leases, and emails, scanning of documents. We believe success in this role will demonstrate itself through the following attributes and skills: . A dedication to providing exceptional service, every day. . The ability to adapt to change in a positive way and deliver successful results within a given time frame. . A team-oriented approach to meeting goals and objectives. . A willingness to admit mistakes and easily digest constructive feedback, using it as a learning opportunity. . The ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty and respect. . Must be inclusive and supportive of the diversity within the Triovest team. . Proven organizational and multi-tasking skills with an ability to meet deadlines with complete and ownership and accountability. . The ability to work both independently and as part of a team in a collaborative and respectful manner. . A cheerful, detail oriented and polite disposition with the innate ability to turn a negative into an opportunity. . Exceptional and articulate communication skills are required. . detail oriented presence and a demonstrated ability to work with all levels within an organization. To fulfill this role successfully, you should demonstrate the following minimum qualifications: . 2- 3 years of administrative experience. . A post-secondary degree in a related field is considered an asset. . Experience in real estate or property management is considered an asset. . Sound understanding of basic accounting concepts and principles. . Working knowledge of Microsoft application tools.

Requirements

Microsoft Excel