Job Description

Overview
We are looking for an Administrative Coordinator to provide pro-active strategic and operational support to the Strategic Services team at WorkSafeBC.
In this role, you will play a key role in supporting a collaborative team, building and maintaining positive relationships with internal and external partners, and contributing to a shared vision of evidence-based, results-focused decision-making. If you bring experience supporting professional teams, demonstrate a high level of professionalism and confidentiality, and have strong organizational, communication, and proactive coordination skills, along with a flexible, service-oriented, and can-do mindset, this opportunity may be a great fit for you you and we invite you to consider applying for this exciting 3-month temporary opportunity.
Where you'll work
At WorkSafeBC, we offer a hybrid work model that combines working remotely, and in our offices based on the operational needs of the position.
In this role, you will primarily work from the WorkSafeBC Richmond office, with a minimum of three days per week on-site.
What you'll do

• Partner with the Senior Manager to pro-actively plan, prioritize, and manage programs and initiatives
• Prioritize and organize tasks by keeping track of deadlines and following up on items with the management team, finding opportunities to delegate work to the management team as appropriate
• Coordinate and support research grant program administration
• Help keep a pulse on our team health and needs, work closely with the leadership team to make suggestions and plan effective meetings for the team.
• Manage and monitor a shared departmental mailbox, triaging inquiries, responding where appropriate, and coordinating responses with team members and stakeholders
• Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources
• Support the director and managers by performing administrative responsibilities including maintaining calendars, managing appointments, meetings, and team events
• Review, analyze, delegate, and respond to a variety of inquiries from internal and external sources by leveraging established networks and relationships across the organization

Is this a good fit for you?
We're looking for someone who can:

• Rotate through a variety of tasks and responsibilities
• Display a high degree of integrity and professionalism when handling confidential files and information
• Organize and prioritize with excellent time management skills
• Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
• Use discretion, handle confidential and sensitive information, and resolve conflicts
• Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the director
• Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
• Strong interpersonal skills
• Adapt, be flexible and learn quickly

Your background and experience

• Completion of Grade 12 and some post-secondary education is an asset
• A minimum of 3 years of related experience supporting senior management and/or director level operations
• Strong working knowledge of Microsoft Office products including SharePoint, Word, Excel, and Teams

We'll consider an equivalent combination of education and experience.
Important to know
Before we can finalize any offer of employment, you must:

• Consent to a criminal record check
• Confirm you're legally entitled to work in Canada

Who we are
At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We're honoured to serve the 2.49 million workers and 263,000 registered employers in our province.
What's it like to work at WorkSafeBC?
It's challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.
Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.
Learn more: Discover .
Salary $63,879 - $77,613/Annually
Our benefits
As a member of our team, you'll have access to services and benefits that help you get the most out of work -- and life. Along with a competitive salary, your total compensation package includes:

• 4% of your salary in lieu of benefits and 4% in lieu of vacation from the day you start.

Learn more: Find out .
Want to apply?

• Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
• Please note that we will be starting assessments prior to the closing date.

We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email when you submit your application.

Skills Required