Job Description

As part of our ongoing growth, we're building a new team and looking for an Administrative Coordinator to look after all administrative internal processes of the office. Among other things, your responsibilities will be to :

• Receive, filter, and assign calls, mail, and email correspondence;
• Assign service calls to technicians and provide them with administrative support, and schedule customer visits;
• Open projects in our internal software;
• Prepare all documentation required for the realization of the project and monitor project progress;
• Follow up on purchase orders, payments, and coordinate service and inspection contracts;
• Order material for technicians, track material reception, and manage office supplies;
• Prepare technician schedules, coordinate repair projects, and set up service agreements;
• Prepare and issue invoices, purchase orders, and match packing slips;
• Oversee timesheets and ensure timely processing of reports and monthly invoices;
• Provide updates on project status and assist with deficiency quote follow-ups and part-only sales processing;
• Evaluate project completion and financial performance.

• Minimum of 2 years of relevant experience in a similar position;
• Basic knowledge in accounting;
• Fluent in spoken and written English (essential);
• Strong computer skills and very good knowledge of Windows software;
• Team oriented;
• Strong customer service skills;
• Be resourceful and have a good work organization;
• Experience in the construction field (an asset).

• Viking values, respects, and supports the interests of its employees from all walks of life. We will consider all qualified candidates.
• Candidates who meet all the required qualifications could be eligible for a signing bonus. Details will be provided during the interview process.
• Competitive salary based on competencies and experience.
• 3 weeks of vacation from May 1st following 1 year of service, 12 paid Statutory Holidays and 5 paid personal days per year.
• Comprehensive Group Insurance Plan upon hiring, including the virtual care platform Dialogue for a quick access to healthcare services in many Canadian provinces.
• Group RRSP with employer contributions (4%) following 3 months of continuous service.
• Supplemental training according to employee, market or company needs.
• Years of service Recognition Program.