Job Description

Req ID: 27210
Vacancy Type: Permanent
Number of Positions: 1
Closing Date: 10/12/2025
Job Summary
Provide timely and accurate administrative support for the Director of Transit. Using advanced computer skills and strong organization abilities, aid in the efficient day-to-day operation of the team/department. May provide leadership and coaching to support staff. Act as liaison between divisions/departments, and stakeholders, both internal and external.
Duties and Responsibilities

• Detail oriented to accurately research, review/prepare and organize correspondence, presentations, e-mails, spreadsheets and electronic filing system.
• Reviews related working documents to edit for content and clarity, including reports, documents and contracts.
• Schedule meetings, conference calls and other events and maintains the Director's calendar. Coordinates all aspects of Transit Leadership Team meetings.
• Maintain action items and/or minutes of meetings, may track issues/grievances.
• Respond to general inquiries and requests for information, handle complaints and issues or direct to appropriate person.
• Ensure inquiries from elected officials are responded to in a timely manner; will assist in coordinating responses across the department as required.
• Coordinates the compilation of information from across Transit's business units as required.
• Assess risks and impact of errors, recommend, develop and implement administrative processes/performance improvements.
• Perform budget tracking, advanced data entry tasks, time reporting on SAP.
• Track section and/or department costs/petty cash fund.
• Comply with relevant City policies.
• Provide ad hoc assistance on projects/initiatives within the unit/team.
• Other duties as assigned.

Skills and Qualifications

• Successful completion of a post-secondary program in administration/business, along with 3-5 years progressive experience in an administrative role.
• Solid typing/keyboarding skills; strong computer skills, including Microsoft Office programs.
• Excellent problem-solving skills and the ability to triage requests and competing priorities.
• May require some light lifting of supplies/materials.
• Prolonged exposure to computer keyboards and screens. Primarily office environment.

Hourly Rate/Salary: $ 60,710.00 - $ 80,950.00
Hours of Work: 35
Work Location: Semenyk Court
Department/Division/Section: T&W/Transportation&Works Dept , T&W/Mississauga Transit , Mississauga Transit
Non-Union/Union: Non Union
We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.
All personal information is collected under the authority of the Municipal Act.
Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.
Learn more about the City's commitment to .
Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.
If selected to participate in the recruitment, selection and/or assessment process, please complete the following and have it emailed to citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Skills Required