Job Description

Job Requisition Id: 169845
Business Function: Human Resources
Primary City: Mississauga
Other Location(s):
Province: Ont. - GTA
Employment Type: Full-Time
Employment Status: Temporary
Language Requirement: English Essential
Number of Vacancies: 1
Job Closing Date (MM/DD/YYYY): 06/13/2023

All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.



The Administrative Coordinator provides comprehensive administrative support for the efficient operation of the Director\'s organization, and serves as an information and communications resource with employees, union representatives, customers and local, regional and national management at Canada Post.

Job Responsibilities

Below are the main job requirements and responsibilities for the Administrative Coordinator.

• Works in partnership with other members of the team. Ensures the timely and effective delivery of key activities by determining the delivery schedule, preparing materials, maintaining a timeline and follow-up with key stakeholders. Activities include, but are not limited to leave calendars, SAP entries, presidential correspondence, and Ombudsman requests.

• Exercises delegated authority managing the Director\'s email account. Opens, sorts, prioritizes, manages electronic file folders, and responds to general inquiries and requests from staff. Redirects emails and/or incoming correspondence requiring specific staff expertise for response.

• Creates meeting and project calendars for the Director, including coordinating master scheduling by receiving and reviewing scheduling requests, managing calendars, setting up appointments, scheduling meetings, and identifying potential conflicts.

• Maintains an up-to-date master filing system (electronically and/or manual) for the office, including correspondence, invoice payments, leave records, expense reimbursements, and general information for archiving and retrieval

• Makes travel arrangements for the Director and/or other team members. Prepares advance itineraries and post-travel expense reports. May help to prepare briefing material, as applicable.

Job Responsibilities (continued)

• Assists with the management of the office budget including accounting, record keeping and reporting. Purchases primary office supplies and confirms receipt of goods. Reviews all expense claims and certifies selected items adhere to the corporate chart-of-account information. Prepares reports for payment authorization,.

• Manages the Director\'s support needs assisting with email and written communications. Provides office coverage, including such tasks as answering telephones, greeting visitors, copying, faxing, processing claims for payment and maintaining a master filing system.

• Coordinates all activities and documentation for Director-driven meetings, conference calls and regional conferences. Prepares agendas, arranges for and communicates logistics, and as required, prepares and distributes minutes, including follow-up with appropriate leads on outstanding action items. Organizes meeting requirements such as conference rooms, catering, audio and visual equipment and other requirements.

• Engages in work assignments designed to challenge and increase understanding of the organization. Participates in training and professional development opportunities to enhance effectiveness and increase knowledge. As required, provides on-the-job training and orientation to new staff.

• Prepares, undertakes and assumes responsibility for special projects as requested by the functional head, in accordance with management\'s needs.

Qualifications

Education

• Completion of secondary school according to provincial standards or equivalent (GED) is required.
• Completion of post-secondary (College/University) courses may be required.

Experience

• No previous work experience is required.

Other Candidate Requirements

• Knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint and Access.
• Ability to work with general equipment such as desktops, fax machines, photocopiers, scanners, video conferencing and telephone systems.
• Excellent writing skills.
• Strong organizational, prioritization and time-management skills.
• Ability to work in an environment with tight and often unpredictable and/or conflicting deadlines.

Other Information

Safety Sensitive Positions
This position may be considered a Safety Sensitive position.

Employment Equity

Canada Post will represent Canada\'s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.

Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.

Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

Accommodation

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.

Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

Our signature behaviours

Make the call - We\'re empowered to make decisions, respectfully challenge the status quo, and support others to do the same.
Know the destination- We understand Canada Post\'s strategy and goals and how we contribute to them, and we move forward with open minds when exploring new approaches. Deliver for others - We take pride in doing our personal best, demonstrate care for others, and support and encourage them to reach their potential.
Ignite our pride- We play a role in making Canada stronger by celebrating who we are, the communities we service, and issues that matter.

Our values
Our Values have three dimensions: \xe2\x80\x9cWe matter as individuals, We matter to one another, We matter to our country\xe2\x80\x9d
TRUST
I earn the trust placed in me every day, and I trust that my safety and well-being are everyone\'s top priority.
We do our best work when we trust each other.
We value the trust Canadians have in us, and understand it is earned with every decision and interaction.
RESPECT
I understand respect is the foundation of a successful workplace.
We respect each other as colleagues and treat each other as we would like to be treated.
We respect our country and the communities we serve, and understand we have a responsibility to be a positive force for change.
DELIVER
I challenge myself to safely deliver every day because what I do matters.
We are a network of people, united by what we accomplish and deliver together.
Delivering a stronger Canada for Canadians is at the heart of what we do

Canada Post