Job Description

We are assisting one of our customers in the distribution sector, located on the North Shore of Montreal, in their search for an administrative coordinator.Key Responsibilities:Office Commissions & Tasks:- Open and manage incoming mail.
- Coordinate shipments with various carriers such as Purolator, FedEx, Canada Post, etc.
- Prepare registered mailings through Canada Post, including insuring gift cards and tracking numbers for contest reports.
- Keep stationery supplies up to date, including the supplier\'s account.
- Assist in preparing gifts, samples, and training materials, ensuring timely delivery to hotels.
- Maintain and organize files for different departments\' order forms, sales reports, and more.
- Place orders with the warehouse and oversee chocolate promotions.Accounting:- Monitor incoming emails and print freight bills, matching and verifying them with carrier\'s documents.
- Collaborate with the accounting team to transfer invoices to the accounting software at the end of each month.
- Manage the filing of invoices on a monthly basis with proper approvals.
- Match check stubs with paid invoices and organize them accordingly.Customs:- Conduct price comparisons of carriers based on destination and goods prior to invoicing shipments.
- Prepare necessary transport documents for shipments, including Bills of Lading (BOL) and invoices.
- Maintain a registry for customs and GST fees payable at the end of each month, managing payments via credit card or check.
- Going to the customs office to have the paperwork stampedFed SupplyFed Supply is specialized in temporary and permanent Supply Chain and Logistic\'s positions.

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