Job Description

OverviewAre you a resourceful, self-motivated administrative coordinator with the power to initiate plans, act on your decisions, and independently follow through to completion? You\xe2\x80\x99ll work in our Internal Audit department and support a team that provides risk-based internal assurance services to evaluate and contribute to the improvement of governance, risk management, and internal control processes.In this administrative role, you\xe2\x80\x99ll report to the Director of Internal Audit and perform diverse secretarial and administrative support duties that require accuracy and attention to detail, solid organizational skills, and ability to meet tight deadlines. This position requires you to use discretion and tact in handling confidential and sensitive information relating to WorkSafeBC matters. The department is strictly accountable for the privacy protection of confidential information. If you have administrative experience supporting Director level operations, proficiency in Microsoft applications, exceptional customer service, effective organizational skills, and can execute a high level of professionalism and confidentiality, consider applying for this exciting opportunity.How you\xe2\x80\x99ll make a difference: You\xe2\x80\x99ll help ensure WorkSafeBC engages with B.C. workers and employers in a fair and consistent way.Where you\xe2\x80\x99ll workAt WorkSafeBC, we offer a model that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.In this role, you\xe2\x80\x99ll work primarily from our Richmond office three days per week, with some flexibility to work from your home in B.C. or based on operational needs.What you\'ll do

• Prepare monthly and quarterly reports that complies with the WorkSafeBC and Internal Audit report writing standards within timelines requirements.
• Perform editorial review of all audit reports.
• Review departmental monthly financial reports and compile various monthly statistics.
• Manage the calendars and appointments of the Director of Internal Audit.
• Assist in the coordination of meeting schedules, prepare agendas, arrange facilities, food, and beverages for various meetings, and room administration.
• Arrange meetings and seminars, and make travel and accommodation arrangements, as required.
• Provide administrative support to all members of the internal audit team.
• Maintain SharePoint teamsite, Local Area Network, and audit management system.
• Undertake non-routine special projects, some of which may be sensitive to departmental employees, as assigned.
• Build and maintain cooperative working relationships with a variety of individuals.

Is this a good fit for you?We\xe2\x80\x99re looking for someone who can:

• Display a high degree of integrity and professionalism when handling confidential files and information
• Rotate through a variety of tasks and responsibilities
• Demonstrate attention to detail and accurately handle concurrent activities
• Demonstrate excellent written and verbal communication skills to a variety of groups and individuals
• Maintain a high level of customer service
• Demonstrate high degree of computer literacy
• Adapt, be flexible and learn quickly
• Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director
• Use discretion, handle confidential and sensitive information, and resolve conflicts

Your background and experience

• Completion of grade 12 is required. Post-secondary education is an asset
• A minimum of 3 years of administrative experience supporting senior management and/or Director level operations
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams and Sharepoint

We\xe2\x80\x99ll consider an equivalent combination of education and experience.Important to knowBefore we can finalize any offer of employment, you must:

• Consent to Criminal Records Check
• Confirm you\xe2\x80\x99re legally entitled to work in Canada

WorkSafeBC\xe2\x80\x99s COVID-19 Employee Mandatory Vaccine Policy (the \xe2\x80\x9cPolicy\xe2\x80\x9d) is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.Who we areAt WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We\xe2\x80\x99re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.What\xe2\x80\x99s it like to work at WorkSafeBC?It\xe2\x80\x99s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.Learn more: Discover .Our benefitsAs a member of our team, you\xe2\x80\x99ll have access to services and benefits that help you get the most out of work \xe2\x80\x94 and life. Along with a competitive salary, your total compensation package includes:

• Defined benefit pension plan that provides you with a lifetime monthly pension when you retire
• 4 weeks of vacation in your first year, with regular increases based on years of service
• Benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account
• Optional leave arrangements
• Development opportunities (tuition reimbursement, leadership development, and more)

Learn more: Find out .Salary: $63,879 - $77,613/annuallyWant to apply?

• Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
• Please note that we will be starting assessments prior to the closing date.

We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email when you submit your application.

WorkSafeBC