Job Description

Administrative Coordinator

Amnor Group

Commercial Real Estate Development
Full-time

Position Overview

We are seeking a highly organized and proactive

Administrative Coordinator

to support our growing operations. This role will serve as the backbone of our administrative function and play a critical role in the day-to-day management of the company's real estate assets and coordination. The ideal candidate will be experienced in general administration, conveyancing, and real estate processes, and comfortable managing a wide range of responsibilities, including insurance, property maintenance, sales assistance, and overseas marketing coordination.

Key Responsibilities

General Administration

Provide administrative support to senior leadership and project teams. Maintain company records, legal files, and confidential documents. Coordinate communication between departments, clients, and stakeholders. Support the accounting department with invoice processing, expense tracking, and documentation.

Legal & Conveyancing Oversight

Coordinate with external legal counsel on real estate transactions, disputes, and corporate matters. Manage conveyancing processes with lawyers, realtors, and buyers/sellers.

Property Management

Schedule and coordinate property maintenance and inspections. Be hands-on at the property to understand the problem and coordinate appropriate maintenance personnel. Collect and assess contractor quotes for repairs and renovations. Track, review, and file property reports on an ongoing basis. Oversee day-to-day property management tasks including tenant notifications and service requests.

Insurance Administration

Liaise with the insurance broker to manage policies for: Company-owned properties Commercial vehicles Equipment rentals Maintain accurate insurance records and ensure timely renewals and updates. Arrange for insurance certificates for Lenders, contractors, and equipment rentals.

Sales Assistance

Support sales efforts by preparing lease agreements, amendments, and sales documentation. Track deposit payments, maintain organized records, and ensure all transaction steps are completed. Work closely with realtors, legal professionals, and clients throughout the transaction process.

Marketing Coordination (International)

Communicate with overseas marketing teams to provide up-to-date property information. Take high-quality photographs of properties for marketing and listing purposes. Assist in assembling marketing packages and responding to inquiries from international partners.

Qualifications

Minimum 3-5 years of experience in administration. Post-secondary education in business administration, real estate, or a related field is an asset. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management tools. Excellent organizational, communication, and multitasking skills. Ability to handle sensitive information with discretion and integrity.
Job Types: Full-time, Permanent

Pay: $25,000.00-$37,500.00 per year

Benefits:

Extended health care Paid time off
Schedule:

Monday to Friday
Language:

Punjabi (preferred)
Work Location: In person