Job Description

For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.




Administrative Coordinator

Gilead Sciences, Inc. is a research-based biopharmaceutical company founded in 1987. Together we deliver life-saving therapies to patients in need. With the commitment and drive you bring to the workplace every day, you will be part of a team that is changing the world and helping millions of people live healthier, more fulfilling lives. Our worldwide staff is a close community where you can see the tangible results of your contributions, where every individual?s contribution matters, and everyone has a chance to enhance their skills through ongoing development. Our scientific focus has resulted in marketed products that are benefiting hundreds of thousands of people, a pipeline of late-stage drug candidates, and unmatched patient access programs to ensure medications are available to those who could otherwise not afford them. By joining Gilead, you will further our mission to address unmet medical needs and improve life by advancing the care of patients with life-threatening diseases.

Key Responsibilities:

Administrative

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  In addition to all Senior Administrative Assistant responsibilities:
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  Prioritizes workload involving multiple projects/timelines. Such projects will include distribution of launch gifts, all staff meetings, management of GThanks program.
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  General Manager or Departmental Head(s) travel schedule(s) and calendar(s), as well as travel schedules for others as needed (e.g. conference attendees, interviewees, and site management members).
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  Arranges for needed resources in order to meet timelines.
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  Responsible for coordinating large site-related events including the planning, organizing and implementation of various event activities.
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  Coordinates with other administrative and executive assistant staff as necessary
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  Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.
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  Screen and prioritize manager?s mail.
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  May assist in the orientation of new administrative assistants and other staff as necessary.
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  Acts as a resource for other departments and is cross trained to cover for other administrative assistant(s) as required.
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  Understands the goals and objectives of the department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly.

Technical

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  Prepares Word, Excel, PowerPoint, Visio documents as needed.

Safety and Environment

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  Ensures that the work environment is kept clean, tidy and that all operations are carried out in a safe manner.
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  Follows all the procedures as outlined in the Company Environmental, Health and Safety Policies.
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  Attends departmental EHSQ meetings regularly and completes all required safety trainings.

Quality

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  Attends and obtains passing scores in all required GMP training sessions.
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  Ensures that appropriate SOP trainings and/or applicable Hands on Training have been completed before performing a task.

Knowledge, Skills and Abilities:

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  Demonstrated effective verbal, written, and interpersonal skills
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  Proven knowledge and understanding of administrative and office policies and procedures
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  Must possess good proofreading and editing skills of technical documents
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  Works under minimal supervision; proactive and anticipates future department needs and prepares accordingly
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  Excellent verbal and written skills with strong attention to detail
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  Ability to juggle multiple priorities and manage complicated calendars across multiple executives and external personnel
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  Successful experience in fast-paced, high growth environment
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  Must have excellent customer-service orientation, high degree of professionalism, and be a strong team player
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  Must be able to prioritize and manage multiple projects simultaneously
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  Ability to build strong relationships with co-workers of various backgrounds and expertise
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  Ability to function at a high level in a team setting whether leading the group or acting as an individual contributor
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  Exceptional professionalism and ability to handle confidential materials
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  Ability to manage multiple projects simultaneously and possess outstanding organizational skills

Specific Education and Experience Requirements

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  Bachelor's degree and 0+ years of experience; or Associate's degree and 2+ years of relevant experience; or High School diploma and 3+ years of relevant experience

To apply, please submit resume through our website at www.gilead.com

Gilead is an equal opportunity employer.


For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.