Job Description

Closing on: Dec 17, 2025

Job Category:

Community Development & Services

Job Type:

Temporary

Job Location:

Timmins

Job Reports to:

Director of Community Development & Services

Salary:

$34.73- $43.40

SUMMARY

The Administration Coordinator for Community Development & Services will support the CDSB vision by providing high-level internal and external services. Work is performed in accordance with CDSB policies and procedures and CDSB Vision and Values.


The CDSB vision is to further develop a district service environment that is responsive to community needs, which values the individuality of its residents, is respectful to all who receive and deliver services, and fosters personal and professional growth and teamwork among all employees.

KEY RESPONSIBILITIES OF POSITION

Under the direction, and guidance of the Director, provides administrative support to the CDSB Director of Community Development & Services and the Community Development & Services Program Managers, Community Development & Services department, and other Directors (as required). Prepares correspondence, human resource related meetings, and minutes/ notes which are confidential in nature. Compiles and provides monthly statistics to the Director of Community Development & Services Maintains confidential employee information. Prepares spreadsheets, presentations, and reports as required. Prepares and distributes, as required, media notices, advisories, and other communique through various media Attains quotes and coordinate purchases. Plans, organizes, and executes meetings, conferences, training, and events, including attendance tracking, material preparation and other logistics. Creates and distributes meeting minutes, notes, and materials, following up on timelines, reports and actionable items. As required, supports oversight, monitoring, and use of social media accounts, as well as the Intranet and other communications tools, such as updating electronic signage. Collaborates with various departments within the organization and external contacts. Facilitates communication and liaison functions amongst internal/external stakeholders Supports operational efficiency and quality service coordination through streamlined internal processes, integration of innovation and technologies, KPI data collection, data tracking and analysis, reporting through dashboard metrics, IDEA initiatives, marketing, brand development and communication strategies and departmental file management. Monitors federal, provincial, and local funding opportunities that could help advance the CDSB and departmental goals. Supports research, proposal, brief and report development, and reviews. Responds to general requests for information.

CORE COMPETENCIES

Accountability and dependability: take personal responsibility for the quality and timeliness of work and achieve results with little oversight. Communication: Listen to clients and communicate in an effective manner Client Focus: Build and maintain internal and external customer satisfaction through culturally inclusive and respectful services. Flexibility: Adapt and work with a variety of situations and individuals. Openness to different and new ways of doing things. Teamwork: working together to achieve specific goals Creative and Innovative: Always discussing new ideas to provide quality client service. Ability to maintain confidentiality and exercise discretion in all situations.

CORE VALUES

Accountability, compassion, empathy, creativity, interpersonal skills, attention to detail, teamwork, time management, communication, flexibility, respect, inclusivity, and intuition.

JOB REQUIREMENTS

Professional demeanour with well-developed written and oral communication skills Works with internal and external partners and teams, including but not limited to suppliers and government contacts. Proficient computer literacy using the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Professional as well as various media channels. Experience in desktop publishing and design for both print and digital media Ability to exercise discretion and good judgment when handling sensitive information. Excellent customer service skills are required to respond to phone, email, and in-person inquiries. Ability to maintain confidentiality and use tact/diplomacy effectively. Good organizational skills Proficiency in French would be an asset

EDUCATION & EXPERIENCE

Post-secondary degree or diploma in business administration or office administration - executive An equivalent combination of post-secondary education and experience will be considered.

CONDITIONS OF EMPLOYMENT

Satisfactory criminal records check Valid driver's license May be required to travel Ability to maintain confidentiality Bilingualism in accordance with the French Language Services policy

WHAT WE OFFER

Employer matched pension plan (OMERS) Employer sponsored group health benefits (including optical, dental, drug, and extended health benefits) for full-time employees Employee and Family Assistance plan, available to spouses and dependents Continuing education and professional development Flexible and compressed work week options are available

An Equal Opportunity Employer

The CDSB operates in accordance with the French Language Services policy.

The CDSB does not utilize artificial intelligence (AI) to screen, assess, or select applicants.

CDSB welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. The Cochrane District Services Board is committed to equity in its policies, practices, and programs.

The Board supports diversity in the work environment and ensures that applications from members of underrepresented groups are seriously considered. All qualified individuals who would contribute to the diversification of our workplace are encouraged to apply.

Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy.

All applications for advertised employment opportunities must be received by the CDSB on or before the closing date of the competition.

Please email resumes to:

Jobs@cdsb.care

Please provide the job title and reference number (if indicated) in the email subject line.


Reasonable accommodations are available upon request for all parts of the recruitment process.


We thank all applicants for their interest in available opportunities and for considering employment with CDSSAB. While we appreciate all applications, only those selected for an interview will be contacted.


Information gathered during recruitment is treated in accordance with the Municipal Freedom of Information and Protection of Privacy Act and is used for candidate selection and for successful applicants, as well as for relevant human resources purposes.