Job Description

Date Posted: 02/04/2026
Req ID: 46831
Faculty/Division: Temerty Faculty of Medicine
Department: Temerty Commercialization & Partnerships
Campus: St. George (Downtown Toronto)
Position Number: 00059098
Existing Vacancy: Yes
Description:
About us:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
Your opportunity:
The Temerty Faculty of Medicine's Commercialization & Partnerships unit, positioned within the Office of the Vice Dean, Research & Health Science Education, serves a vast community of scholars and trainees. This newly established unit aims to advance the faculty's commercialization, entrepreneurship and partnerships initiatives. By offering transformative training programs, fostering strategic partnerships, implementing effective commercialization strategies, and nurturing an entrepreneurial culture, the unit seeks to amplify the impact of medical discoveries originating from the faculty.
As the Administrative Coordinator, Commercialization & Partnerships, you will play a central role in supporting the delivery of the unit's commercialization, partnership, and training initiatives. Working closely with internal teams and external partners, you will coordinate projects, communications, and events that enable researchers, trainees, and industry collaborators to engage effectively with the unit's programs and services.
This role provides end-to-end administrative and coordination support across stakeholder engagement, funding and program materials, events and workshops, and ongoing reporting and follow-up. Through your ability to manage complex schedules, maintain accurate records, produce high-quality written materials, and keep multiple initiatives moving forward, you will help ensure the unit's activities run smoothly.
Your responsibilities will include:

• Providing project and stakeholder coordination support by liaising with internal and external partners, tracking action items, and supporting strategic initiatives across the Commercialization & Partnerships portfolio
• Producing and managing communications and written materials, includingediting and formatting reports, promotional and outreach materials, newsletters, website and handbook content, and funding application content
• Coordinating programs, events, and workshops by managing schedules and calendars, arranging logistics (speakers, AV, catering, service providers), organizing materials, and resolving issues that arise during delivery
• Supporting administrative and meeting operations by coordinating meeting schedules, agendas, materials, minutes, action and follow-up items, senior staff calendars, appointments, and travel arrangements
• Maintaining program, event, and stakeholder records and reporting by creating, updating, verifying, and formatting databases, metrics, and reports to support program tracking, post-event evaluation, and continuous service improvement
• Supporting financial and operational processes by collaborating on cost estimates, making minor purchases, preparing expense reimbursements, and ensuring accurate handling of sensitive and confidential information

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent education and experience
• Minimum three (3) years of recent and related administrative experience coordinating projects and strategic initiatives with multiple stakeholders in a research, academic, or healthcare environment
• Demonstrated experience producing, editing, and managing communication, promotional, and outreach materials (e.g., brochures, newsletters, websites, or reports) to support programs and initiatives
• Demonstrated experience editing and preparing funding content, including application materials, supporting documentation, or reports
• Experience supporting programs, workshops, conferences, or events, including coordinating logistics, schedules, service providers, and participant communications
• Demonstrated experience conducting post-event or program evaluation and analysis, including preparing summaries, reports, or metrics to support continuous improvement
• Experience providing administrative coordination for senior staff and initiatives, including managing meeting schedules, agendas, materials, action items, and follow-up
• Strong proficiency with MS Office and other common administrative tools and systems (e.g. shared calendars)
• Strong written and verbal communication skills, with the ability to produce clear, accurate, and professional materials for diverse academic and external stakeholders
• Highly organized with strong time-management skills, able to manage multiple projects, deadlines, and competing priorities in a fast-paced environment
• Ability to handle sensitive and confidential information with discretion, professionalism, and sound judgment
• Strong attention to detail and accuracy when preparing documents, schedules, and records

To be successful in this role you will be:

• Communicator
• Multi-tasker
• Resourceful
• Team player

Closing Date: 02/18/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Sana J Mahmood
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact .

Skills Required