Job Description

Who we are

At Brigadoon Village, we are more than just a camp--we're a place where children and youth living with health conditions and other life challenges come to thrive. Our mission is to provide transformative experiences through fun, learning, and meaningful connections. With a beautiful setting at Aylesford Lake and an office in Halifax's Hydrostone Market, Brigadoon is a year-round facility dedicated to empowering young people to reach their full potential. And we need a Customer Service-driven Administrative Coordinator to help make that happen!

Who we're looking for

We're searching for an enthusiastic and positive Administrative Coordinator who thrives on creating exceptional experiences for our staff, campers, and community members. As the first point of contact for all inquiries, you'll be an essential bridge between departments, helping create a smooth and enjoyable experience for all stakeholders. You'll be responsible for a wide range of administrative tasks and operations support, ensuring the camp runs like a well-oiled machine. This role is integral to our operations, offering variety, a healthy team culture and opportunity for growth!



Key Responsibilities:

Customer First! Be the friendly and professional first point of contact for phone calls, emails, and visitors, ensuring all interactions are positive and productive.

Keep Things Running Smoothly: Manage the Village Office, including organizing supplies, handling mail, and coordinating with vendors to ensure everything we need is ready to go.

Support Our Team: Handle administrative HR duties like paperwork for new hires (seasonal and full-time), including credential checks and onboarding tasks.

Accounts Made Easy: Oversee accounts receivable, invoicing, payments, and data entry. Work closely with the Financial Controller to keep financial processes running smoothly.

Paperwork Hero: Manage summer and outdoor center contracts and ensure all the necessary documentation is in place before each group's arrival.

Reports & Insights: Generate reports from our database and assist the Director of Operations and Operations Team with any reporting needs.

Qualifications and Characteristics

Experience: 2-3 years in an administrative or office support role. Bonus points if you've worked in a fast-paced, customer-focused environment!

Tech-Savvy: Proficient in Microsoft Office Suite and comfortable troubleshooting tech issues as they arise.

Organized & Efficient: Strong attention to detail with a knack for juggling priorities in a busy environment.

Communication Skills: Clear, concise, and friendly communication, both written and verbal.

Problem-Solver: Ability to resolve issues quickly and creatively, with a focus on delivering the best experience for everyone.

Commitment to Our Mission: A passion for Brigadoon's work and a drive to make an impact in the lives of children and youth with health challenges.



Why Brigadoon Village? Brigadoon isn't just a place to work--it's a place where team culture, fun, and balance come together. Here's why you'll love it:

At Brigadoon Village, we're focused on finding the right fit for our team! We offer work-life balance with flexible hours and generous vacation time, so you can recharge and bring your best self to work. We provide a competitive salary and a benefits package, along with growth opportunities in your role. Our team values collaboration, mutual respect, and a positive work culture. While we're looking for candidates with the right skills, if you don't meet every qualification, we're more than willing to train the right person who is eager to learn and share our mission. If you're motivated and passionate about making an impact, we'd love to hear from you.

How to Apply: If you're ready to be part of something special and make a lasting impact, we want to hear from you! To apply, please submit your cover letter, resume, and salary expectations.

Application Deadline: We will begin screening applicants on February 21st, 2025. This posting will remain open until the position is filled.

We appreciate all applications, but only those selected for an interview will be contacted. Please note: An offer of employment is contingent upon successful background checks, including reference verification, education, and criminal checks.

Brigadoon Village is committed to creating an inclusive and equitable work environment. We encourage all passionate and qualified candidates to apply, and we look forward to hearing how you can contribute to our mission!