Job Description

:
We are looking for an organized and personable Administrative Assistant to join our team on a contract basis in Whitby, Ontario. This role involves providing administrative support within a long-term care home, ensuring smooth day-to-day operations and assisting with various clerical tasks. The position requires excellent communication skills, attention to detail, and a meticulous demeanor.
Responsibilities:

• Handle data entry tasks, including financial transactions and inventory management.

• Assist with payroll entries, ensuring accuracy and compliance with internal processes.

• Process purchase orders, reconcile credit card transactions, and investigate discrepancies.

• Maintain and order nursing supplies, office materials, and other inventory items.

• Manage email correspondence and scheduling appointments.

• Support the coordination and organization of files and records.

• Provide backup reception coverage as needed, greet visitors and residents, and operate a multi-line phone system to manage incoming calls efficiently.

• Uphold a scent-free environment and demonstrate sensitivity in interactions with seniors.

Requirements:

• High school diploma or equivalent education.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong verbal and interpersonal communication skills.
• Solid organizational skills with the ability to manage multiple tasks effectively.
• Experience in data entry and basic financial reconciliation.
• Familiarity with inventory management and supply ordering processes.
• Ability to operate a multi-line phone system efficiently.
• Courteous and detail-oriented demeanor, particularly when interacting with individuals requiring assistance.

Skills Required