Job Description

What We Do.
Smart & Biggar has been at the forefront of IP and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada's leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.
We are part of the IPH Group. IPH Limited is the holding company for intellectual property and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs and professional services firms worldwide.
We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.
The Opportunity.
We are currently looking for Administrative Clerks to join and support our various teams with day-to-day workflow.
This is a great entry-level opportunity for recent graduates or individuals interested in launching a career in professional services.
Responsibilities.

• Review CIPO correspondence and prepare client reporting letters
• Invoice clients and prepare payment submissions
• Process incoming emails and physical mail
• Manage due dates and client data in our file system
• Communicate with lawyers, agents, and support staff
• Handle sensitive client information securely
• Other duties may be assigned or amended as required

Qualifications, competencies and experience.

• One year of administrative or office experience
• Proficiency in French and English (as the firm serves a predominantly international clientele whose language of communication is English, fluency in English is a requirement)
• Post-secondary education
• A great team player with excellent attention to detail
• A strong ability to prioritize a large workload
• Strong oral and written communication skills.
• Highly organized and proactive
• High proficiency in MS Office and ability to learn new software and technology quickly

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Skills Required