Job Description

Administrative Clerk

Northern District

Location:

New Glasgow, Nova Scotia

Type of Employment:

Full Time, Permanent

Union Status:

NSGEU Local 103

Competition #

NOR 25028

Closing Date:

October 29, 2025

About Us

At the Nova Scotia Provincial Housing Agency (NSPHA), we take pride in managing, maintaining, and operating government-owned public housing across the province. From single-family homes to high-rise apartments, our goal is simple: to provide safe, affordable housing that helps individuals and families build better lives in communities where they can thrive.

When you join our team, you'll work alongside dedicated professionals who care deeply about making a positive impact and providing exceptional service. We offer a competitive total compensation package that recognizes your contributions, supports your well-being, and gives you the opportunity to be a part of something meaningful. Together, we are shaping the future of public housing in Nova Scotia. If you're ready to make a difference, we'd love to hear from you. Apply today!

The Opportunity

Reporting to the Supervisor and Client Services, the Administrative Clerk is the first point of contact for tenants, applicants, and the public. The incumbent is accountable for front desk reception and accounts receivable to ensure effective client service and the efficient running of the office.

What You'll Do

Plan Handle phone and walk-in inquiries from visitors, applicants, tenants, contractors, and staff. Process and track work orders and purchase orders in accordance with established policies and procedures. Create tenant charge batches under the direction of the Maintenance Supervisor and/or Supervisor Client Services, prepare invoices to tenants for unit damages, keys, lock changes, etc. Provide clerical services to the staff of the site office, including the preparation of lease packages for new tenants, scheduling lease signings, and assisting in the process of vacating tenant files. Maintain electronic and paper records/files related to tenancy, work orders, purchase orders, units, and buildings. Accept rental payments, process debits, maintain a small petty cash fund, safeguard the Northern District site office credit cards, and track issuance to and return of cards by staff.

What We're Looking For

Must Have

Business Administration or Secretarial diploma program, plus two years of related experience. Competency in desktop software, including Microsoft Office, and strong keyboarding skills. Excellent knowledge of office procedures and practices is required to maintain accurate and secure files, track, and follow-up information/report requests, and manage petty cash. Strong interpersonal skills to work with co-workers, tenants, contractors and vendors, other departments, and the public in a positive, tactful, courteous, and cooperative manner.

Nice to Have

Competency in Yardi Property Management software.

The Fine Print

An equivalent combination of training, education and experience may be considered.

What We Offer

Salary: $21.85 - $24.07 hourly (CL 14) Schedule: 35-hour work week

Full-time permanent employees also receive:

Comprehensive benefits including health, dental, life insurance, and pension Paid vacation, holidays, sick time and additional leaves Work-life balance supports such as modified work weeks Professional development and career growth opportunities Employee and Family Assistance Program

Apply Today

We value diversity and are committed to fostering an inclusive workplace that reflects the communities we serve. If you require accommodation at any stage of the process, please let us know. If you're part of an equity group, we encourage you to self-identify when applying.

Please submit your application through

CareerBeacon.com

. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $21.85-$24.07 per hour

Work Location: In person