Job Description

Overview

We are seeking a detail-oriented and organized Administrative Clerk to join our team. This role provides essential support to our office operations, ensuring smooth daily functions and excellent customer service. The ideal candidate will have strong clerical skills, proficiency in office software, and the ability to manage multiple tasks efficiently. Prior experience in medical or dental office settings is a plus, but not required. This position offers an opportunity to develop valuable administrative skills within a professional environment.

Responsibilities

Manage front desk duties including greeting visitors and answering multi-line phone systems with professionalism and courtesy Perform data entry using software such as QuickBooks, Microsoft Office, and Google Workspace to maintain accurate records Handle filing, document proofreading, and organization of office files for easy retrieval Provide customer support by addressing inquiries and assisting clients or patients with their needs Support bookkeeping tasks including basic financial record keeping and invoice processing Assist with appointment scheduling and calendar management for medical or dental offices Maintain office supplies inventory and coordinate with vendors as needed Ensure proper phone etiquette and effective communication with clients, patients, and staff

Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Experience with QuickBooks or similar bookkeeping software Strong data entry skills with high accuracy and typing speed Excellent organizational skills with attention to detail Previous clerical or administrative experience preferred, especially in medical or dental offices Knowledge of multi-line phone systems and front desk operations Exceptional customer service skills and professional phone etiquette Ability to proofread documents for accuracy and clarity Familiarity with filing systems, record management, and basic bookkeeping procedures Strong computer skills including familiarity with office equipment such as printers, scanners, and fax machines
This position is integral to maintaining efficient office operations while providing outstanding support to clients and team members. We welcome candidates who are eager to contribute their organizational talents and grow within a dynamic work environment.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $16.50-$17.50 per hour

Expected hours: 40 per week

Work Location: Hybrid remote in Halifax, NS B3J 3Y3