Job Description

Competition # : 47012
Department: Labour, Skills and Immigration
Location: KENTVILLE
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: ?10-Oct-25 ? (Applications are accepted until 11:59 PM Atlantic Time)
About Us
At the Safety Branch of the Department of Labour, Skills and Immigration (LSI), we are responsible for delivering effective and efficient regulatory management for the protection of the public and workers' safety through education, outreach, inspection and enforcement, equipment registration, permits, and licenses. Our staff of over 115 employees, located throughout Nova Scotia, do this by using the Pathways to Compliance to enhance compliance of provincially regulated employees, employers and contractors through setting, promoting, verifying and enforcing requirements under various pieces of legislation.
LSI works to provide fairness, safety, and prosperity for all Nova Scotians by helping them live, learn and work to their highest potential. We have a staff of more than 500 employees working from offices throughout Nova Scotia. Together we are responsible for safety, labour standards, apprenticeship, immigration and population growth, and many other facets of everyday life.
About Our Opportunity
If you are detail oriented, and enjoy working in a fast-paced environment, we have an exciting opportunity for you to explore as an Administrative Clerk with our Occupational Health and Safety Division.
The Administrative Clerk supports the Regional Director and field officers, by planning, organizing, and providing a full range of administrative support for Occupational Health & Safety Division operations, services, and programs. The Administrative Clerk ensures smooth workflow and activities to ensure seamless, effective delivery of professional client service to OHS Division staff and external clients.
This is a key position ensuring a coordinated, timely, and appropriate response to Program/service inquiries, concerns/issues and supporting the staff of the Occupational Health and Safety Division employed in the Western Regional offices.
Primary Accountabilities

• Attends to appropriate protocol needs in interaction with internal staff, external stakeholders and the general public, and often deals a wide variety of confidential and sensitive matters in a challenging environment.

• Ensures that all administrative and financial requirements are met in accordance with approved budgets, government/department policies and office procedures

• Receives, classifies, reconciles, consolidates, and/or summarizes documents and information; and performs standard and non-routine administrative data processing tasks.

Qualifications and Experience
This may be the right opportunity for you if you have 4 years of related experience. An equivalent level of education, training and experience will be considered. Previous administrative experience in an OHS environment would be considered an asset.
In addition:

• You possess strong interpersonal and organizational skills with an ability to plan and prioritize work.

• You have exceptional communication skills (written and verbal) with an ability to address and manage client dissatisfaction professionally and courteously.

• You work well independently or as part of a team, depending on the nature of work involved.

• You have exceptional organizational skills when following procedures and the ability to complete multiple tasks during times of high work volume and client inquiries.

• You have excellent time management skills identifying top priorities and pay direct attention to critical tasks to ensure deadlines are met.

• You exercise sound judgement and maintain strict confidentiality.

• You must be proficient in Microsoft Software products such as Word, Excel, Outlook, PowerPoint and general Internet research.

Assets considered for this position:

• A general familiarity with database programs
• Knowledge of Amanda software

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: .
Working Conditions
Normal work week is 35 hours/week, 7 hours/day.
May be required to work overtime on occasion.
What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules

Pay Grade: CL 18
Salary Range: $1,684.00 - $1,884.17 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Skills Required