Job Description

sition Overview

The Clerk 2 (ADM03) provides administrative, bookkeeping, and front-office support under the general direction of the Financial Services Officer. This role ensures efficient daily operations of the Area Office by preparing and verifying accounting documents, assisting clients with inquiries and permits, coordinating meetings and training sessions, and maintaining essential safety and operational records.

The position requires strong attention to detail, excellent customer service skills, and the ability to manage multiple administrative tasks in a fast-paced public sector environment.

Key Responsibilities1. Accounting & Financial Administration

Prepare, complete, and verify various accounting and bookkeeping documents. Assist in generating reports required by the Area Office. Process payments from clients accurately and in compliance with departmental standards. Support the Financial Services Officer with financial documentation and reconciliation tasks.

2. Front Desk & Client Services

Manage daily inquiries from clients, suppliers, and vendors via phone, email, and in person. Provide clear information regarding permits, procedures, and departmental services. Perform receptionist duties, including greeting visitors and directing them appropriately.

3. Administrative & Office Support

Maintain filing systems and ensure timely organization of documents. Assist with permits and client-related forms, ensuring accuracy and completeness. Prepare agendas, meeting notes, and communication materials for internal use.

4. Safety, Training & Operations Support

Maintain accurate documentation related to staff safety, training records, and operational activities. Coordinate staff training sessions including scheduling, booking locations, preparing agendas, and recording minutes. Organize meetings for the Area Manager and department staff, including logistics and attendee lists.

Qualifications & Experience

Prior administrative or clerical experience in government, public works, or a related office environment preferred. Experience in accounting or bookkeeping support is an asset. Strong proficiency in MS Office (Word, Excel, Outlook). Excellent organizational, communication, and customer service skills. Ability to handle confidential information with professionalism. Strong attention to detail and accuracy in documentation.

Working Conditions

Office-based role located in Amherst, Nova Scotia. Standard business hours: Monday to Friday. No expenses allowed for this engagement.
Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $17.70 per hour

Work Location: In person