Job Description

The primary role of the Administrative Assistant for the People Health and Wellbeing and People Safety teams is to support and facilitate optimal workflow for the two departments and their interdisciplinary teams, and to support Team RVH members requiring occupational health & safety services. In addition to performing traditional Administrative Assistant duties such as, filing, copying, and word processing the Administrative Assistant functions as the initial communication liaison between Team RVH, the public, and People Health and Wellbeing / People Safety.Education:

• Diploma in a Medical, Secretarial, Administrative, or related field required.
• Knowledge and understanding of medical, and occupational health & safety terminology preferred.

Experience:

• Three years of recent experience in a related position.
• Proficient keyboarding skills with a demonstrated knowledge of Microsoft Office Suite (including, Word, Excel, PowerPoint), Microsoft TEAMS use, Internet and SharePoint functions, and purchasing systems.
• Experience using electronic Health Care, Occupational Health, and Human Resources information/documentation systems, and web-based portals an asset.

Competencies:

• Effective administrative experience and skills including reception, data entry, record keeping, and operation of phone systems, and voicemail / email inbox management.
• Excellent interpersonal, verbal, and written communication skills.
• Excellent organizational skills involving time management, prioritization, and attention to detail.
• Demonstrated flexibility, adaptability, and ability to manage change in a dynamic environment.
• Demonstrated initiative and ability to work both independently & as an effective team member.
• Exhibits the core values of Royal Victoria Regional Health Centre.

Responsibilities:

• General office management responsibilities including reception, scheduling appointments, coordinating/directing telephone calls and emails, document management, office and clinic supply orders, and incoming / outgoing mail management.
• Greet and assist Team RVH members through their occupational health visit.
• Statistical data collection, input, and creation of reports.
• Invoice and cheque requisition management.
• Support People Health and Wellbeing / People Safety led initiatives and committees.
• Maintain privacy and confidentiality.
• Other administrative support duties as assigned.

Unless otherwise stated applicants must have a minimum educational requirement of Grade 12 or equivalent and must demonstrate proven workplace excellence through commitment to strong job performance and attendance. Please be reminded that as a Regional Health Centre, in order to provide the necessary patient care, our operations run 24/7. Therefore, depending on the program for which you are applying, it may be an expectation that you are available to work week days and weekends, as well as all shifts - days, evenings, and nights.Employment Equity
RVH is committed to diversity and employment equity in the workplace and welcomes applications from all qualified individuals, including women, visible minorities, Indigenous peoples, persons with disabilities, LGBTQ persons, and others who may contribute to a diverse workplace.Accommodation in the Workplace
RVH offers accommodation for applicants with disabilities in the recruitment process, and is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). RVH will work proactively through all stages of recruitment to create a barrier-free process and to provide accommodations as required. If you require accommodation during the interview process, please contact Human Resources at 705-739-5605.Health & Safety Workplace Responsibilities

• Must adhere to the duties of workers, as stipulated in Section 28 of the Occupational Health and Safety Act.
• Must adhere to all RVH administrative and applicable departmental occupational health and safety policies, procedures and protocol.
• Must adhere to Bill 132 of the Occupational Health and Safety Act in regards to the Sexual Violence and Harassment Action Plan Act, and creating a work environment free of psychological harassment.
• Must be able to perform all bona fide essential duties in the position description, which may include lifting and moving patients, pushing, pulling, bending, stooping, etc.
• Must complete a pre-employment health assessment, including review of the Job Demands Analysis for the position, as a condition of employment.
• Must strive to continuously provide a safe and supportive environment for patients, staff, physicians, and volunteers.

Our Code of Conduct
All staff, physicians, volunteers, service providers and students are committed to creating a positive, respectful work environment for each other and our patients and families. RVH is guided by its MY CARE strategic plan which puts patients and families at the centre of all we do.Our Vision
Make each life better. Together.Our Mission Statement
Exceptional care is our passion. People are our inspiration. Safety is our promise.Our Values
Work Together | Respect All | Think Big | Own It | CareIf you are interested in joining our inspiring team, please apply online before 1100pm EST on the posting close date. Royal Victoria Regional Health Centre thanks all applicants, however, only those selected for an interview will be contacted. If interviewed, an accompanying portfolio may be required which will include documented evidence of course completion. An inclusive, barrier-free selection process will be provided as required under RVHs Employment Accommodation Policy. Applicants need to make their needs known to Human Resources in advance and information related to accommodation will be addressed confidentially. As part of the mandatory screen process RVH requires professional references, verification of academic training, professional accreditation, plus a current Criminal Records Check and Vulnerable Sector Screening.

Royal Victoria Regional Health Centre