Temporary Full Time (18-Month Maternity Leave Coverage)
Work Hours
8 hours per day, 40 hours a week. Required to work one weekend every 4 weeks, per our rotation schedule.
Start Date
Until suitable candidate is found
DESCRIPTION
Our workplace is one where staff can grow in a career that is meaningful and contributing to the community. Wing Kei's staff and volunteers provide compassionate and individualized support for seniors through on-site health and living care. As an organization, we adhere to high standards of care, repeatedly receiving Exemplary Standing with Accreditation Canada over the years.
Under the supervision of Director of Care, the Administrative Assistant/Scheduler will be responsible for providing clerical service to the care department, including the care administrative office and nursing units. This position will also be responsible for establishing work plan rotations to adequate staffing levels as established by the management team on a day to day basis.
THE ROLE
Key Accountabilities
Demonstrate, promote and advocate the Wing Kei vision, mission and core values
Manage, organize and update relevant data/documents using use word processing, spreadsheet, database or presentation software
Maintain a records management system and organize relevant data and evidence for analysis and audits
Provide general administrative support to care unites including but not limited to: supplies inventory and ordering, filing of records (electronic and hardcopies), arrange & organize meetings and taking meeting notes
Assist in confirming medical appointments for residents and communication with families
Assist in organizing and monitoring overall staffing plans and assign employee to work shifts and in-service trainings in accordance with established shift scheduling guidelines and prepare scheduling related reports regularly
Keep up-to-date with developments and best practices in the healthcare industry
THE INDIVIDUAL WHO WILL SUCCEED
Is aligned with Wing Kei's vision and mission to continue to deliver excellence in seniors care
Completion of Business Administration certificate program, or equivalent
Proven computer skills and proficiency in MS Office (Word, Excel, Access, Power Point)
Experience with Kronos or scheduling software is an asset
Experience with scheduling activities in a healthcare setting is a definite asset
Exhibits consistent problem-solving ability as well as sound judgement
Demonstrates the ability to multi-task and prioritize tasks in a fast pace environment
Is customer service-orientated; works well with interdisciplinary teams
Possesses effective communication skills including writing and speaking, with working experience in handling telephone inquiries
How to Apply:
Please send your resume and a cover letter to Wing Kei Human Resources at careers@wingkei.org
Benefits:
Package includes:
Dental Insurance
Health Insurance
Life Insurance
Wellness Program
Pension
We are an equity employer and encourage applications from all genders, persons with disabilities and visible minorities who may contribute to the wellbeing of our residents.
All new employees must complete a Criminal Records Check in accordance with the Protection for Persons in Care Act. In compliance with Alberta Health's Infection Control standards, all new employees are required to provide a copy of their Tuberculosis or Chest X-Ray paperwork and a proof of positive immunity of MMR within 30 days of their date of hire.
Thank you for your interest in working at Wing Kei. Unless you are contacted for an interview, you will receive no further acknowledgment of your application.
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