Job Description

Administrative Assistant (Term Position)

Organization: St. James Assiniboia 55+ Centre

Location: Winnipeg, MB

Hours: Monday to Thursday, 8:30 a.m. - 3:30 p.m.

Term: Approximately 10-12 weeks

Reports To: Executive Director

About the Role

The St. James Assiniboia 55+ Centre is seeking a friendly, organized, and reliable Administrative Assistant to support our front desk and daily operations. This role is the first point of contact for the Centre and plays an important part in creating a welcoming and supportive environment for older adults, visitors, and community partners.

As part of a small, collaborative team, the Administrative Assistant will provide administrative and customer-service support while assisting the Seniors Resource Coordinator and other staff as needed.

Key Responsibilities

Greet and assist visitors at the front desk in a warm and professional manner Answer and direct phone calls, emails, and voicemail inquiries Complete program registrations in person and over the phone Build and organize ERIK kits as required Refill and organize pamphlets and materials in the resource centre Lead brief informational tours to increase awareness of the Centre Assist with off-site presentations or community events when needed Handle incoming and outgoing mail Update client and member information Support staff with general administrative tasks Assist with setup and cleanup of daily programs or activities as required

Qualifications & Skills

Comfortable and confident working with older adults Friendly, approachable, and professional communication style Strong interpersonal and customer-service skills Ability to work independently while contributing positively to a team Organized, reliable, and able to prioritize tasks effectively Comfortable working in a fast-paced environment with frequent interruptions Ability to exercise sound judgment, initiative, and self-direction Experience with word processing, databases, email, and phone systems

Why Work With Us?

Meaningful work supporting older adults in the community Supportive, team-oriented work environment Consistent daytime hours (no evenings or weekends) Short-term opportunity ideal for gaining administrative and community-based experience

How to Apply

Interested candidates are invited to apply through Indeed with their resume. Only those selected for an interview will be contacted.

Job Types: Part-time, Fixed term contract
Contract length: 11 weeks

Pay: $16.00 per hour

Expected hours: No more than 26 per week

Work Location: In person