Job Description

Administrative Assistant

Permanent Full -Time

Knowles Centre is a community-based, nonprofit agency for children, adolescents and young adults facing difficult times. We offer a range of therapeutic and skills-based programs that help our clients to address past struggles, develop healthier relationships and ways of life, and reach their full potential in the future.

We are seeking a dynamic administrative professional and customer service-oriented

Administrative Assistant

to join our team. The successful candidate will be responsible for providing exceptional front desk support, managing incoming inquiries, and performing a variety of clerical tasks to support office operations.

Why work at Knowles Centre?

Work-Life-Balance Cutting edge and dynamic training opportunities Opportunities for career growth Supportive and professional environment Competitive salary and benefits 3 weeks' vacation to start Paid sick time Free parking

Duties:

Greet and direct visitors in a courteous and professional manner Accurately manage office communications through telephone and email, including incoming and outgoing mail, packages, and deliveries Maintain a clean, organized, and welcoming administration office Manage office calendars, meeting, and room bookings Assist with document preparation, data entry, and filing Monitor and maintain inventory for the administration and service buildings Support staff with various clerical tasks, including photocopying, creating and maintaining client handbooks, program binders, brochures, and other relevant materials across all programs Manage external office contracts such as shredding, alarm systems, and video surveillance Create, administer, and maintain records for annual client satisfaction surveys Maintain shared program databases for admissions, discharges, incident reports, respite, etc. Process and track incident reports across programs Maintain respite filing system Communicate with foster agencies regarding program needs Maintain client outcome data Support and coordinate program events

Qualifications:

High school diploma or equivalent (post-secondary education considered an asset) Administrative experience is an asset Proficient in Microsoft Office Suite (Word, Excel, Outlook, Forms, etc.) Excellent verbal and written communication skills Professional demeanor and strong interpersonal skills Ability to multitask, prioritize, and remain organized in an office setting Dependable, punctual, and able to work independently or as part of a team Successful applicant will be subject to a Criminal Background Check as well as Child Abuse, Adult Abuse, Vulnerable Sector and Prior Contact checks

Salary:

$37,427 - $43,388

Work hours

: 8:30am - 4:30pm (M - F)

Posting Date

: July 14, 2025

Send a resume with cover letter by July 27, 2025

Darcie Fraser

Human Resources

Indigenous applicants are strongly encouraged to apply.

Knowles Centre Inc. acknowledges that we are gathered on Treaty 1 territory, the traditional territory of Anishinaabee, Cree, Anisininew, Dakota, and Dene People, and the homeland of the Metis Nation. With the spirit of reconciliation and decolonization, we seek to understand our place in history, and build alliances with Indigenous communities through education and collaboration.

Thank you to all those who apply; only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $37,427.00-$43,388.00 per year

Benefits:

Casual dress Company events Company pension Dental care Disability insurance Employee assistance program Life insurance On-site parking Paid time off Vision care
Language:

Mandarin (preferred)
Work Location: In person