Job Description

Administrative Assistant/Reception LOCATION: Thunder Bay, Ontario STATUS: Casual/Temporary Tetra Tech is a leading provider of consulting engineering, program management, construction management, and technical services throughout Canada. Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 400 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—21,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. Tetra Tech employs more than 3,500 experts in Canada who are poised to take on the next challenge. From more than 50 offices across the country, our multidisciplinary teams have capabilities that span the entire project life cycle. POSITION SUMMARY We are currently searching for an Administrative Assistant/Receptionist to join our team in Thunder Bay, ON. The ideal candidate is organized, detail orientated and welcomes a diverse set of responsibilities. They will help support a variety of engineering teams and executives with different administrative tasks such as reporting, filling, organizing, and creating templates and documents as well as assisting on specific projects. Technical writing skills, and knowledge of spreadsheets using Microsoft Excel is an asset. We’re looking for someone with a positive attitude that is always seeking ways to help with efficiency in order to create a more organized and productive workplace. This is an in-office position (no remote option available). RESPONSIBILITIES Project Team Support (50%)

• Preparation of various documents, proposals, letters, correspondence, reports, spreadsheets, PowerPoints, presentation materials, etc.
• Assist with editing and publishing of reports/documents. Coordination of inputs to reports and documents.
• Development of marketing materials and technical support drawings.
• Manage and monitor quality control aspects of reports, drawings, and documents.
• Assist with document control and sending/receipt of formal documents for various projects.
• Taking meeting minutes for engineering project meetings.
• Assist in meeting coordination and planning.

Office Administration (20%)

• Be the go-to person for all things office related: ensure employees have what they need to do their jobs and help them by answering questions.
• Perform general office administrative duties: filing, ordering office supplies, etc.
• Assist employees and contractors with weekly timesheets.
• Maintain the daily upkeep of all common areas; reception, lunchrooms/kitchen, meeting rooms, and copy areas.
• Assist with the planning, organizing, and coordinating of functions and special events (Client meetings, Social Events, Charitable Events, etc.).
• Administer safety equipment.
• Coordinate reports, invoices, billings, and processing expenses.
• Develop and manage travel requirements, booking of flights, hotels, car expenses, etc.

Reception (30%)

• Greet and welcome guests at the main reception.
• Answer the main phone line and respond to general inquiries.
• Preparation and distribution of incoming and outgoing mail. Manage and distribute email enquiries received through our central email address.
• Review, approve, and create communications related to news and announcements for email communications.

SKILLS AND KNOWLEDGE

• Experience in an office management role and/or supporting small teams.
• Experience providing administrative support to senior level leader(s).
• Ability to work with sensitive information in a confidential and professional manner.
• Ability to apply judgment to the applications of policies and procedures.
• Strong sense of urgency and ability to meet tight deadlines. Dedication and commitment to excellent work product.
• Effective analytical and problem-solving skills.
• Ability to learn quickly, be flexible and adaptable.
• Strong interpersonal skills with the ability to build relationships and cooperate with others.
• Excellent verbal and written communication skills.
• Experience in an engineering environment or similar is an asset.

SOFTWARE AND SYSTEMS

• Advanced knowledge of Microsoft Office Suites (Word, Excel, Outlook, and PowerPoint).
• Experience editing and publishing documents is an asset.
• Experience with SharePoint and managing other databases is an asset.

EDUCATION

• A Business College Certificate in Office Administration or Equivalent.
• Consideration will be given to engineering or business program graduates.

ADDITIONAL INFORMATION / REQUIREMENTS

• A requirement of working for Tetra Tech is that you are at least 18 years of age and legally entitled to work in Canada. A copy of a valid work permit may be required.
• If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks is required. Some Tetra Tech positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.

WHY TETRA TECH Our Thunder Bay office is a multidisciplinary team of designers, technologists, and engineers. We specialize in small to mid-size projects for clients across Canada. The types of clients we work for include:

• Heavy Industrial Facilities
• Mining and Mineral Processing Facilities
• Pulp & Paper Facilities
• Municipal & Utilities (mainly power generation)
• Water treatment

In addition to rewarding job opportunities with continuous growth, we offer an attractive employee package including

• Competitive compensation and benefits
• Rewarding retirement savings program
• Professional development opportunities
• Central working location in Thunder Bay

Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech’s core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties, including women; Indigenous persons; members of visible minority groups; and persons with disabilities. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on. Stay connected to us:

• Find out more about Tetra Tech Canada
• Follow us on LinkedIn and Facebook for the latest news
• Visit our Careers page, and create a profile to receive Job Alerts
• Read our Tetra Tech newsletter to see what we’re doing in your community

HOW TO APPLY To apply, please submit your resume and cover letter at: http://www.tetratech.com/careers. We thank all those that apply; however, only those selected for an interview will be contacted. Please no phone calls or agencies.