Job Description

Job Title:

Administrative Assistant / Receptionist

Location:

Mississauga, ON

Employment Type:

Full-Time (On-site)

Company:

Private Healthcare & Medical Equipment Organization

About Us

We are a growing organization involved in both

healthcare services

and

medical equipment operations

. Our team supports patients through a multidisciplinary clinic environment while also managing administrative, logistics, and customer support functions for our expanding equipment division.

We are looking for a reliable and detail-oriented

Administrative Assistant / Receptionist

who can manage front-desk operations, assist clients, and provide administrative support across both business functions. The ideal candidate is organized, friendly, adaptable, and comfortable juggling both patient-facing and back-office responsibilities.

Key Responsibilities

Reception & Clinic Administration

Greet patients and visitors professionally and create a welcoming environment. Manage appointment scheduling, confirmations, and cancellations through clinic software (e.g., Jane App). Process patient intake forms, billing, insurance submissions, and payments. Coordinate practitioner schedules and maintain daily workflow efficiency. Answer calls and emails, providing accurate information and timely responses. Maintain organized front desk and treatment areas, ensuring cleanliness and professionalism.

Administrative Support (Business Operations)

Handle general administrative duties for the company's medical equipment division, including emails, client inquiries, and order updates. Assist in preparing invoices, purchase orders, and shipping documentation. Coordinate logistics for product shipments, tracking, and vendor communication. Maintain accurate databases for clients, orders, and supplier records. Prepare correspondence, client updates, and marketing support materials as needed. Support management with scheduling, file organization, and operational reporting.

Qualifications

Post-secondary education in Business Administration, Office Management, or related field preferred. Minimum 2 years of experience in an administrative or receptionist position (healthcare or office environment). Excellent communication and interpersonal skills. Strong organization and multitasking abilities. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Dependable, professional, and able to handle confidential information.

Schedule & Compensation

Hours:

Monday to Friday (with occasional Saturdays as required).

Compensation:

Competitive, based on experience and qualifications.

Work Location:

On-site in Mississauga, ON.

Why Join Us

Opportunity to work with a supportive and professional team. Diverse role combining front-desk operations and administrative responsibilities. Career growth potential across both healthcare and business management functions. Hands-on experience with patient relations, customer service, logistics, and office operations.
Job Types: Full-time, Permanent

Pay: $22.00-$25.00 per hour

Expected hours: 37 - 40 per week

Benefits:

Casual dress Company events Discounted or free food Flexible schedule On-site parking Store discount
Work Location: In person